Administrative Support Specialist

1 week ago

Sacramento, California, United States Southgate Recreation & Park District Full time
Job Overview

ADMINISTRATIVE SUPPORT SPECIALIST

Under the guidance of the Recreation Supervisor and Recreation Specialist, the Administrative Support Specialist is tasked with managing the office functions at a community recreation center. This includes handling program registrations, financial deposits, responding to phone inquiries, processing rental requests, and performing various related duties as needed.

KEY RESPONSIBILITIES

Acts as the primary point of contact for telephone and in-person inquiries at the community center. Welcomes visitors and program participants, providing them with necessary information or directing them to the appropriate office.

Facilitates activity registrations, serves as a cashier, and accurately records and prepares fees for deposits.

Utilizes ActiveNet Recreation Registration Software to process payments for programs and facility rentals, and assists with park permit applications.

Manages daily revenue and receipts within cash registers, ensuring accurate daily reconciliation of all funds received.

Provides administrative support to multiple supervisors and the Recreation Manager.

Establishes and maintains organized files and records for supervisors regarding facility usage and recreation programs.

Employs ActiveNet to coordinate scheduling for events, programs, and rentals at community centers.

Contacts participants regarding returned checks due to insufficient funds to arrange payment.

Performs tasks utilizing basic computer skills.

Assists in organizing special events.

Keeps the office area tidy and orderly.

Monitors office supplies and informs the Recreation Supervisor when replenishments are necessary.

Communicates effectively and courteously with participants and their guardians.

Adheres to both oral and written instructions.

Collaborates harmoniously with colleagues and interacts positively with the public.

Responds to inquiries about various programs, facilities, and park permits.

Completes administrative tasks, including accident and incident reports.

Engages in physical tasks, including lifting, carrying, pushing, and pulling heavy items (up to 30 lbs.), as well as walking, standing, stooping, and crouching for extended periods; climbs ladders as needed.

ADDITIONAL DUTIES

Performs other responsibilities as assigned.


MINIMUM QUALIFICATIONS

Ability to: Comprehend and follow oral and written instructions; read, write, and speak English at a level necessary for effective job performance; work collaboratively with colleagues and the public; assess situations, plan, organize, and prioritize tasks while maintaining flexibility; perform accurate mathematical calculations; effectively utilize District computers and work with word processing and spreadsheet applications; communicate clearly and concisely in both written and spoken forms; make prompt and accurate decisions.

Knowledge and Skills: Proficient in operating office equipment; capable of performing routine clerical tasks requiring independent judgment, speed, and accuracy; skilled in Microsoft Word, Excel, Outlook, Windows, registration procedures, and basic cash handling; possesses good spelling and grammar skills; demonstrates excellent customer service.

PHYSICAL REQUIREMENTS

Must be able to perform physical tasks, including lifting, carrying, pushing, and pulling heavy objects, walking, standing, stooping, and crouching for extended periods; must be able to lift and carry up to 30 pounds.

EDUCATION AND EXPERIENCE

Must be at least 18 years old. High school diploma or equivalent is required. Experience in clerical work and cash handling is preferred.

CERTIFICATIONS

American Red Cross Adult & Pediatric First Aid/CPR/AED Certificate is highly desired.


WORK HOURS

Hours will vary, typically between 9:00 a.m. and 5:00 p.m., Monday through Friday, with occasional evenings, weekends, and holidays.

COMPENSATION

$16.50 per hour

EMPLOYMENT STATUS

Part-time; Non-Exempt.

This job description should not be interpreted as an exhaustive list of all responsibilities and requirements. The incumbent may be required to follow additional instructions and perform other related duties as necessary.

Southgate Recreation and Park District is an Equal Opportunity Employer. All applicants will be considered based on their qualifications without regard to race, color, national origin, ancestry, sex, religion, age, mental or physical disability, veteran status, medical condition, marital status, genetic information, sexual orientation, or pregnancy.

  • Administrative Support Specialist

    1 week ago

    Sacramento, California, United States Judicial Council of California Full time

    About the RoleThe Judicial Council of California is seeking an Administrative Specialist to join our team. As an Administrative Specialist, you will play a critical role in supporting the day-to-day operations of our organization.Key ResponsibilitiesProvide administrative support to senior staff members, including preparing correspondence, reports, and...

  • Administrative Support Specialist

    7 days ago

    Sacramento, California, United States State Air Resources Board Full time

    Job Summary and ResponsibilitiesThe State Air Resources Board seeks a highly organized and detail-oriented Administrative Support Specialist to provide administrative and clerical support for the Transportation and Clean Technology Branch. Key responsibilities include prioritizing correspondence, composing various documents, managing calendars, organizing...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States State Air Resources Board Full time

    Position OverviewThe Administrative Support Specialist plays a crucial role in providing essential clerical and administrative assistance to the Transportation and Clean Technology Branch. This position involves managing incoming communications, prioritizing correspondence, drafting various documents, coordinating schedules, organizing administrative...

  • Administrative Support Specialist

    1 week ago

    Sacramento, California, United States Dialysis Clinic, Inc. Full time

    OverviewDialysis Clinic, Inc. is seeking dedicated professionals who are passionate about enhancing the quality of life for patients with chronic kidney disease. Our mission emphasizes that "the care of the patient is our reason for existence," and our committed team reflects this ethos in every interaction with patients. We are looking for enthusiastic and...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States State Water Resources Control Board Full time

    Position Overview The State Water Resources Control Board is seeking qualified candidates for the role of Administrative Support Specialist within the Fiscal & Program Analysis and Administrative Support Section.This position may offer flexible work arrangements, including the possibility of telecommuting, depending on the operational requirements of the...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States Ultimate Staffing Full time

    Position Overview:We are seeking a dedicated Administrative Support Specialist to become a vital part of our team at Ultimate Staffing. This role is essential in ensuring smooth operations and exceptional service delivery.Work Schedule:Full Time: 40 hours per weekMonday to Friday, 8am to 5pmCompensation:$20-$23/hrKey Responsibilities:Deliver an outstanding...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States CA State Lottery Full time

    Position Overview and Responsibilities Under the general oversight of the Staff Services Manager I (SSMI), the Administrative Support Specialist (Typing) is responsible for a range of tasks that necessitate adaptability to diverse scenarios and the application of sound judgment in work methodologies. The specialist engages in technical and moderately...

  • Administrative Support Specialist

    6 days ago

    Sacramento, California, United States International Rescue Committee Full time

    Job Summary:The International Rescue Committee is seeking an experienced Operations Specialist to provide administrative support to our Sacramento office. This role will be responsible for providing a broad range of support services, including front office administration, logistics, and technical support.Key Responsibilities:Front Office...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States Pape Trucks Inc Full time

    Job OverviewPAPE' KENWORTH - SACRAMENTO, CA ADMINISTRATIVE SUPPORT SPECIALIST:Are you passionate about assisting others? Do you possess a keen eye for detail? Pape' Kenworth, a leading provider of medium and heavy-duty trucks and equipment in the Western region, is looking for an Administrative Support Specialist to enhance their operations in Sacramento and...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States Pape Trucks Inc Full time

    Job OverviewPAPE' KENWORTH - SACRAMENTO, CA ADMINISTRATIVE SUPPORT SPECIALIST:Are you passionate about assisting others? Do you possess a keen eye for detail? Pape' Kenworth, a leading provider of medium and heavy-duty trucks and equipment in the Western region, is looking for an Administrative Support Specialist to enhance their operations in Sacramento and...

  • Administrative Support Specialist

    1 week ago

    Sacramento, California, United States IRP & Drug Testing Services Full time

    Position OverviewWe are looking for a dedicated Administrative Support Specialist to become a vital part of our team at IRP & Drug Testing Services. This role is essential for ensuring smooth operations within our organization.Key ResponsibilitiesManage vehicle registrations and assist in enrolling businesses in drug testing programs.Maintain effective...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States State Water Resources Control Board Full time

    Position Overview This role may offer flexible work arrangements, including remote work options, depending on the operational requirements of the position.This is a re-advertisement. If you have previously submitted your application, there is no need to re-apply as your application remains under consideration.Are you seeking a rewarding career within a...

  • HR Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States U.S. Department of the Interior Full time

    Overview This position is open to all U.S. Citizens, and prior Federal Service is not a prerequisite. Candidates eligible under CTAP and ICTAP in the local commuting area are encouraged to apply. Key Responsibilities Provide assistance to HR Specialists with a comprehensive range of administrative tasks related to pre-screening, onboarding and...

  • Administrative Support Specialist

    6 days ago

    Sacramento, California, United States StaffingForce Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to join our team at StaffingForce. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Administrative Support: Provide administrative support to our team, including drafting...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States City of Sacramento California Full time

    Position Overview:This role involves providing essential administrative support within the organization, focusing on logistics and technical services. The incumbent will play a crucial role in ensuring efficient operations and excellent customer service.Key Responsibilities:- Manage and coordinate administrative tasks related to logistics and technical...

  • HR Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States U.S. Department of the Interior Full time

    Overview from the Agency This position is open to all U.S. Citizens. Previous Federal Service is not a prerequisite. Candidates eligible under CTAP and ICTAP within the local commuting area are encouraged to apply. Key Responsibilities Provide assistance to HR Specialists with a comprehensive range of clerical duties related to pre-screening,...

  • HR Administrative Support Specialist

    1 week ago

    Sacramento, California, United States U.S. Department of the Interior Full time

    Overview from the Agency This position is open to all U.S. Citizens. Previous Federal Service is not a prerequisite. Candidates eligible under CTAP and ICTAP in the local commuting area are encouraged to apply. Key Responsibilities Provide assistance to HR Specialists with a comprehensive range of clerical duties related to pre-screening,...

  • McKinley Park Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States PACS Inc Full time

    Position Overview:As an Administrative Support Specialist at PACS Inc, you will play a crucial role in managing both medical and administrative documentation in line with our established policies and procedures. Key Responsibilities:1. Maintain and update the Daily Census Report, ensuring timely submission to the Nurse Supervisor/Charge Nurse.2. Keep an...

  • Administrative Support Specialist

    2 weeks ago

    Sacramento, California, United States U.S. Department of the Interior Full time

    Job Overview The U.S. Department of the Interior is seeking qualified candidates for the role of Administrative Officer within the Appraisal and Valuation Services Office. This position is essential for delivering comprehensive administrative support to the entire office. Key Responsibilities Collaborates with the Business Services Office (BSO) to...

  • Administrative Support Specialist

    1 week ago

    Sacramento, California, United States U.S. Department of the Interior Full time

    Job Overview The U.S. Department of the Interior is seeking dedicated individuals to join the Appraisal and Valuation Services Office. The selected candidates will play a crucial role in delivering comprehensive administrative support across the office. Key Responsibilities Collaborate with the Business Services Office (BSO) to manage various...