Administrative Assistant

4 weeks ago


Ridgefield, Washington, United States PepsiCo Full time
Job Description

PepsiCo is seeking a highly skilled and talented Administrative Assistant to join our team. As a key member of our sales operations team, you will be responsible for providing dedicated administrative support in a professional, confidential, and organized manner.

Responsibilities:

  • Manage day-to-day sales administrative accountabilities and dedicated areas of expertise.
  • Provide administrative support in a professional, confidential, and organized manner, monitoring email and phone calls, and proactively responding to and/or coordinating issues when possible.
  • Diligently communicate between the driver and the coin room processor to ensure accurate review and reconciliation of daily driver end-of-day paperwork.
  • Actively listen to customer needs and provide basic, relevant, troubleshooting assistance related to reconciliation issues (in person or on the phone).
  • Perform a comprehensive audit of pre-register reports for accuracy.
  • Execute end-of-night settlement in the appropriate software solution.
  • Update the daily control sheet, research out-of-balance issues, and communicate settlement issues to accounting/sales managers in a timely manner.
  • Daily interaction with all functional teams.
  • Maintain a high level of integrity and professionalism in handling confidential material on a daily basis.
  • Ability to work proficiently and calmly under pressure situations.
  • Capable of creating customized actionable reports using pivot tables, advanced formulas, or macros.
  • Work on special projects as necessary.

Measures:

  • Deliver Growth: Provide comprehensive support to the team to enable delivery of plan and business priorities.
  • Create Efficiency: Meet SMART objectives to drive business results.
  • Drive Future Success: Support management to provide them more time with frontline teams.
  • Develop Others: Answer questions and deliver coaching & training.
  • Develop Self: Gain understanding of market/location P&L.

Qualifications:

  • 2+ years of experience in admin support in a consumer goods company.
  • Bachelor's degree preferred.
  • Detailed knowledge and experience in Microsoft Word, PowerPoint, Excel.
  • Ability to become proficient in multiple IT applications.
  • Experience in prioritizing work and multi-tasking - strong sense of urgency.
  • Outstanding organizational and follow-up skills, discretion with sensitive information.
  • Excellent written and verbal communication skills.
  • Requires creative thinking and problem-solving skills.
  • Respects & values differences, acts with integrity, and operates with justice.

Leadership Behaviors:

  • Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally (functional teams) and externally.
  • Must be a strong team player and assist other department staff when necessary. Willingness to learn and take on projects.
  • Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity. If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy. Please view our Pay Transparency Statement.



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