Commercial Property Assistant Manager
4 weeks ago
The Assistant Commercial Property Manager plays a vital role in the overall operations of our properties. Key responsibilities include ensuring efficient operations through vendor contract management, lease administration, delinquency follow-up, invoice approvals, and assisting in the preparation of monthly reports.
We seek a highly organized and detail-oriented individual with a strong background in commercial property management. The ideal candidate will have a proven track record of providing exceptional customer service, a broad administrative foundation, and the ability to prioritize multiple projects simultaneously.
Key Responsibilities
- Coordinate maintenance and services, ensuring timely completion.
- Solicit and prepare vendor bids and contracts, monitoring performance and recommending modifications.
- Assist with rent collections, including delinquency follow-up, late notice preparation, and late fee assessment.
- Verify and code vendor invoices for payment.
- Conduct routine property inspections.
- Act as liaison between the Property Manager and tenants when the Property Manager is unavailable.
- Receive and address tenant complaints and services at assigned properties.
- Assist with annual budget preparation and CAM reconciliations.
- Prepare lease abstracts for approval by the Property Manager and Senior Property Manager.
- Coordinate marketing efforts as needed.
- Other duties as assigned.
Requirements
- High school diploma required; Bachelor's degree preferred.
- Real Estate License required.
- 3+ years of related commercial real estate experience required.
- Proficiency in MS Word and Excel; property management software experience a strong plus.
- Basic understanding of commercial leases.
- Strong organizational skills.
- Ability to prioritize workload.
- Strong customer service/tenant relations skills.
- Strong communication skills (oral and written).
- Attention to detail and accuracy.
- Ability to obtain a real estate license.
- Valid driver's license and insurance.
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