Freight Billing Specialist
3 weeks ago
Job Overview
The Freight Billing Specialist will play a vital role in the Genuine Parts Company's transportation operations. This position is responsible for processing carrier invoices, reconciling variances, and ensuring accurate billing of freight services. The successful candidate will have excellent organizational skills, effective communication abilities, and a detail-oriented approach to their work.
Responsibilities
- Process high-speed data entry using multiple codes and classes from various customers.
- Interpret data from Bills of Laden, EDI, infield drop ship forms, and other sources.
- Print documents, labels, stickers, and manifests; match paperwork for cross-dock locations and invoice accounting.
- Review and reconcile carrier invoices with system charge calculations.
- Provide exceptional customer service and communicate effectively with shipping warehouses and regional transportation personnel.
- Ensure proper documentation, including hazardous material handling.
- Audit daily manifest and billings, making corrections as necessary.
- Daily and monthly balance transmission files to GPC for RMDS.
- Conduct audit sessions of customer invoices and ensure correct billing within 7 days.
- Review Billing Exception Reports weekly and adjust root causes.
- Adjust customer billing based on contractual requirements or written approval.
- Collaborate with Rate File Maintenance regarding 'next most distant point' rates.
Requirements
- High School Diploma with one to two years related experience or equivalent combination of education and experience.
- Ability to read, analyze, and interpret common accounting procedures and excellent phone and verbal communication skills.
- Strong data entry skills and analytical/problem-solving abilities.
- Ability to maintain effective relationships and commit to customer satisfaction.
- Computer literate in AS400 (or similar system) and proficient in Microsoft Excel.
- Prior experience in transportation and/or LTL billing history, including hazardous materials entry, is an asset.
Estimated Salary Range: $45,000 - $60,000 per year, depending on location and experience.
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