Senior Administrative Assistant

6 days ago


Johnstown, New York, United States Ithaca City School District Full time
Job Summary

We are seeking a highly skilled and experienced Senior Typist to join our team. The successful candidate will be responsible for performing complex clerical operations and administrative support tasks, including operating a personal computer and producing printed material such as letters, memoranda, and forms.

Key Responsibilities
  • Establish and implement office procedures and maintain efficient workflow;
  • Prepare correspondence, documents, records, and other written material in final or draft form using computer software;
  • Compose and prepare correspondence on matters where policies and procedures are well defined;
  • Maintain and update database/spreadsheet records on a personal computer;
  • Review accounts, reports, and other documents for completeness, accuracy, and conformity with established procedures;
  • Schedule conferences, meetings, and make travel arrangements;
  • Prepare and maintain agency payroll, personnel, attendance, or other related records;
  • Transmit instructions from supervisor to appropriate staff and follow up to see that instructions are followed and deadlines are met;
  • Monitor and track status of various program activities;
  • Establish and maintain confidential and general office files;
  • Collect and gather information to be used as a basis for reports and memoranda and prepare summaries;
  • May supervise and participate in the typing, issuing, and recording of applications, licenses, and permits;
  • May monitor expenditures to maintain budgetary controls;
  • May order supplies and materials;
  • May act as Secretary to a public official;
Requirements
  • High school diploma or equivalent required;
  • Minimum of 2 years of experience in administrative support or a related field;
  • Excellent communication and organizational skills;
  • Ability to work independently and as part of a team;
  • Proficiency in computer software, including Microsoft Office and Google Suite;
  • Ability to maintain confidentiality and handle sensitive information;
  • Ability to work in a fast-paced environment and meet deadlines;


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