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Office Management Specialist

2 months ago

Aiken, South Carolina, United States PMXperts Inc. Full time
Job Overview

Position: Office Management Specialist
Job ID: 1107
Location: Onsite - Aiken, SC - Per Diem available for eligible candidates
Eligibility: Must be a US Citizen


Key Qualifications
  • Education: High school diploma or GED required.

Experience and Skills:
  • A minimum of three years of relevant experience in administrative roles.
  • Proficient understanding of personal computers and commonly used software applications.
  • A related college degree may be considered as a substitute for some experience.

Core Responsibilities:
  • Manage office functions for a direct supervisor or team, including specialized tasks such as document control and records management.
  • Adhere to established office procedures and administrative guidelines, with management support readily available. Responsibilities may include:
    • Conducting administrative tasks such as typing, indexing, sorting, filing, and verifying a variety of documents.
    • Creating documents using Microsoft Office applications, including Excel, Word, and PowerPoint.
    • Training and demonstrating proficiency in various applications relevant to Savannah River operations.
    • Utilizing computers to research, input, modify data, and manipulate software for desired outcomes.
    • Drafting and typing diverse correspondences, managing incoming mail, and distributing information appropriately.
    • Establishing and maintaining filing systems and preparing reports and statistics.
    • Managing phone communications, including screening and routing calls, and addressing basic inquiries.
    • Coordinating calendars and travel arrangements for managers or teams.
    • Compiling and preparing confidential reports and correspondence related to personnel, budgets, and expenses.
    • Providing guidance to less experienced staff on standard procedures and practices.
    • Utilizing various software applications and operating office equipment such as computers, fax machines, copiers, and scanners.
    • Welcoming and assisting visitors, ensuring a hospitable environment.
    • Fostering positive working relationships with internal and external stakeholders.
  • For roles focused on reproduction tasks, responsibilities include:
    • Setting up and operating various reproduction and finishing equipment.
    • Physically handling large rolls of paper.
    • Operating binding and finishing machines, as well as digitizing film using specialized equipment.
    • Ensuring quality and production standards are met.
    • Managing supply inventory.
    • Evaluating job requirements to determine optimal solutions.
    • Following established procedures and supervisory directives.
    • Utilizing electronic files for reproduction tasks.

Why Join PMXperts?

At PMXperts, we are committed to delivering expert project management and consulting services to the defense and energy sectors. We provide a dynamic and rewarding work environment where your contributions play a crucial role in our success and operational efficiency. Join us in our pursuit of project excellence and innovation.

PMXperts, Inc. is an equal opportunity employer.

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