Payment Processing Coordinator

3 weeks ago


Auburn Hills, Michigan, United States Ladgov Corporation Full time

Job Title: Payment Processing Coordinator

Location: Ladgov Corporation, USA

The estimated salary for this position is $50,000 - $70,000 per year.

Job Description:

This role involves managing the collection and assembly of cost data, processing payment application requests, and ensuring compliance with NRCS policies and procedures. The ideal candidate will have a strong understanding of NRCS software and financial policies.

Key Responsibilities:

  1. Substantiate Payment Requests:
    • Compile and review supporting documents to substantiate payment requests.
    • Ensure payment requests comply with long-term contracting provisions and obligated spending limits.
    • Confirm land control, eligibility payments limitation, and signature authority.
    • Complete payment checklists by accessing documentation from FSA and NRCS databases.
  2. Track Producer Requests:
    • Maintain wetland determination and highly erodible land case files.
    • Coordinate paperwork and record-keeping with the USDA Farm Service Agency.
    • Track requests for appeals related to issued determinations.
  3. Prepare Map Update Determinations:
    • Update forms based on provided maps for accurate map rendering and program allocation.
    • Prepare determination letters, certified mail forms, and other necessary correspondence.
  4. Assist Field Staff:
    • Mail notification letters, gather crop history information, and maintain calendars.
  5. NRCS Software and File Management:
    • Gain knowledge of NRCS software (Protracts, Fund Manager, FA Tracker, Conservation Desktop, Document Management System, Excel, NEST).
    • Establish and maintain participant files in Document Management System and Protracts.
  6. Easement Coordination and Monitoring:
    • Coordinate and engage with partners and landowners on easements.
    • Maintain monitoring spreadsheets and enter data into NEST.
    • Navigate CUA process to obtain signatures and upload forms.
  7. Review Accuracy of Documentation:
    • Review documentation for accuracy, compliance with regulations, and justification of vouchers, invoices, claims, and statements.
    • Process program payment information and prepare documents for District Conservationist's signature.
  8. Contract Maintenance:
    • Review existing contracts for modifications, non-compliance, transfers, cancellations, and payments.
    • Ensure completeness of documents, obtain signatures, and enter appropriate information into Protracts.
    • Maintain hard copy and Document Management System (DMS) files.
  9. Data Reporting:
    • Assemble reports from various data sources to assist NRCS in answering data calls related to accomplished work, demand for services, and administrative tasks.
  10. Administrative Tasks:
    • Maintain Civil Rights 530 folders on SharePoint.
    • Maintain various team tracking documents on SharePoint, including completed contracts, workload progress, expiring contracts, payment, and modification tracking.
  11. Professional Development:
    • Participate in trainings, program calls, and team meetings to remain aware of current policy.

Required Skills and Qualifications:

  • Strong understanding of NRCS software and financial policies.
  • Proficiency in Microsoft Office applications.
  • Excellent communication and interpersonal skills.
  • Ability to work collaboratively in a team-oriented environment.
  • Attention to detail and organizational skills.

Benefits:

Ladgov Corporation offers a competitive salary and benefits package to its employees.



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