Senior Manager, Regulatory Promotional Operations Specialist

3 weeks ago

New York, New York, United States Publicis Health Full time
Job Summary

We are seeking a highly skilled Senior Manager, Regulatory Promotional Operations to join our team at Publicis Health. As a subject matter expert, you will be responsible for preparing and delivering submission packages for promotional materials to be reviewed through the client Medical, Legal, Regulatory (MLR) process.

Key Responsibilities
  • Act as a brand lead or oversee a portfolio of brands, managing the submission process and ensuring alignment with client expectations and regulatory requirements.
  • Independently prepare and/or oversee the creation of high-quality submission packages through taking screenshots, organizing materials to output a compliant submission PDF, and annotating pertinent information.
  • Manage multiple direct reports at the Associate, Senior Associate, and Manager levels, including responsibilities for interviewing, hiring, onboarding, training, and career development.
  • Coordinate the delegation of work among reporting staff to manage workflow across accounts, ensuring appropriate resources are available to meet client demands.
  • Provide oversight of reporting employees' daily work, offering advice on projects, assisting with problem-solving, and managing projects directly as needed.
  • Provide estimates for Statement of Work (SOW) development and partner with the Project Management team on submission timelines and resource requirements.
  • Maintain a comprehensive and accurate dashboard of all current and upcoming submissions, including the stage of review and submission deadline.
  • Follow up directly with client liaisons to ensure submissions are received on time and meet all client expectations and specifications.
  • Partner with cross-functional leads and client teams to continuously improve and refine processes and deliver high-quality work.
  • Create, update, and disseminate to department/team documentation on client-specific guidelines.
  • Actively manage team expectations; directly interface with clients as required.
Requirements
  • Bachelor's degree in a relevant field and 4-6 years relevant experience preparing complex submission deliverables under tight deadlines.
  • Technical competency in Adobe Acrobat Pro DC and Microsoft Office Suite.
  • Proficiency in Veeva Vault PromoMats.
  • Meticulous attention to detail.
  • Superior organizational skills and ability to effectively manage multiple tasks efficiently.
  • Exceptional communication skills and experience communicating with clients directly.
  • Experience managing diverse direct reports and devotion to growing talent.
  • Courageous leadership skills and a commitment to leading by example.
Preferred Qualifications
  • Agency and/or project management experience.
  • Proven experience working within cross-functional teams.
  • Clear, concise technical writing ability.
  • Working knowledge of Adobe InDesign and Photoshop.
What We Offer

Publicis Health is committed to fostering a culture of belonging and creating equitable & inclusive experiences for all talent. We offer a comprehensive benefits package, including medical coverage, dental, vision, disability, 401K, and paid time off. We also provide opportunities for career growth and development, as well as a competitive compensation package.

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