Commercial Property Manager Assistant

3 days ago

GA United States BGSF Full time
Job Title: Commercial Assistant Property Manager

At BGSF, we are seeking a highly organized and detail-oriented Commercial Assistant Property Manager to join our team. As a key member of our property management team, you will be responsible for providing exceptional support to our property managers and ensuring the smooth operation of our commercial properties.

Key Responsibilities:
  • Develop and maintain positive relationships with tenants, vendors, and contractors
  • Manage accounts payable/receivable for each property, including coding of invoices and entry into accounting systems
  • Receive tenant calls, enter service requests into work order systems, and dispatch to building engineers
  • Assist property managers with the bid process of contracted services
  • Prepare commencement notices and rent commencement letters
  • Assist property managers in preparing annual budgets and escalations, CAM, tax, and insurance billings to tenants
  • Responsible for rent collections
  • Conduct property inspections and ensure that all physical aspects of the property are at all times fully functional and maintained in an attractive condition
  • Update and prepare monthly rent roll reports
  • Assist in supervising capital improvements projects
  • Prepare annual CAM billings and assist with prior year true-up
  • Manage all lease administration and rent roll accuracy
  • Review monthly variance reports, tenant ledgers, and aged-receivable detail
  • Manage property risk effectively by communicating incidents and potential liabilities
Requirements:
  • Previous commercial property management experience required
  • Working knowledge of commercial office building leases
  • Strong working knowledge of the MS Office suite
  • Excellent verbal, written, communication, and interpersonal skills
  • Excellent organizational and time management skills, including proficiency in evaluating and prioritizing issues
  • Strong attention to detail
  • Ability to work well under pressure and against tight deadlines
  • Effective at multi-tasking
  • Experience with Yardi, PM 2000, or similar property management/accounting software programs a plus
  • Experience with Net Facilities Work Order or similar programs a plus
  • Experience with managing facilities-related personnel, particularly in the field of commercial property maintenance and janitorial responsibilities
Education and Experience:
  • High School Diploma required, Associates Degree preferred
  • Minimum of one to two years of commercial property management experience required
  • Professional Characteristics:
    • Highly organized and able to complete tasks and meet deadlines as required
    • Honest, conscientious, courteous, professional, and diplomatic
    • Ability to work effectively with executive-level management
    • Creative and effective problem solver
    • Ability to work effectively in a fast-paced environment as a team player
    • Motivated, with the ability to adapt quickly to changes
Physical Demands:
  • This position will require standing, walking, typing, sitting, reaching, kneeling, stooping, crouching, balancing, pushing, pulling, and driving for extended periods of time, and the ability to lift up to 25 lbs, if necessary

Consistent with the above, this job description may be modified at any time at the sole discretion of the Property Manager.

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