HR Operations Specialist

1 week ago

Miami, Florida, United States FirstBank PR Full time
Job Summary

We are seeking a highly skilled HR Consultant to join our team at FirstBank PR. As an HR Consultant, you will play a critical role in supporting the human resources department, ensuring smooth operations, and aligning with company policy and legal compliance.

Key Responsibilities
  • Provide operational oversight and support across various functional areas of the human resources department, including employment lifecycle processes, personnel records, recruitment, and insurance benefits.
  • Centralize budget creation, forecasting, and monitoring to identify variances.
  • Oversee and utilize systems, including OnBase, ADP, Talent Center, Xapiens, Vacancy Management System, and additional platforms as adopted, to ensure streamlined department operations and peak performance.
  • Generate and analyze ADP reports to ensure accurate processing and data management.
  • Maintain and produce department reports for Corporate and Regional personnel, ensuring they reflect current operations and strategic goals.
  • Support the revision of department procedures and policies.
  • Ensure compliance with Federal and State Labor Laws and internal policies detailed in the Employee Manual.
  • Assist the HR Manager and Team as needed.
  • Support Training Initiatives and Employee Engagement Activities.
  • Oversee mandatory absences processes and ensure compliance, reporting, and monitoring.
  • Support recruitment efforts in alignment with departmental needs and objectives.
  • Verify all documents for eligibility and legal compliance, such as I-9 forms, E-Verify, OFAC.
  • Prepare monthly payments of insurance premiums on time to avoid risk of cancellation; Conduct reconciliation and compares monthly billing charge with the employees' monthly contributions to prevent discrepancies.
  • Enroll and update any insurance information or records through the insurance carrier website.
  • Reconciliation of insurance GL accounts monthly.
  • Manage uniform distribution and inventory management to ensure availability and proper allocation.
Requirements
  • Minimum of two years of experience in HR-related functions.
  • General understanding of payroll/benefits-related issues.
  • Excellent communication and computer skills.
  • May require travel.
Working Conditions

Employees in this job work in an office environment with a comfortable room temperature, good lighting, and quiet conditions. These employees are exposed to external elements when representing the corporation at external events and may be required to work extended hours, including holidays, should these coincide with company events.

Must be available for travel within and outside of Puerto Rico should it become necessary.

Two years College and Payroll Certificate and/or a minimum two-year equivalent experience in Human Resources field.

The reporting relationship may not reflect the most recent changes to the corporate reporting structure.

First Bank Florida is a proud to be an Equal Employment Opportunity Employer and takes affirmative action to employ Women, Protected Veterans, People with Disabilities and Minorities regardless of gender identity, sexual orientation, and any other legally protected status.

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