Leasing Coordinator

6 days ago

Newport Beach, United States Lincoln Property Company Full time
Job Summary

We are seeking a highly organized and detail-oriented Leasing Coordinator to join our team at Lincoln Property Company. As a Leasing Coordinator, you will play a critical role in supporting the Leasing Team and Corporate Office Executives with day-to-day tasks, ensuring seamless operations and exceptional customer service.

Key Responsibilities
  • Provide administrative support to the Leasing Team, including answering phones, greeting guests, and maintaining internal phone lists.
  • Manage mail and packages, including receiving, sorting, and distributing incoming mail, and preparing certified receipts.
  • Coordinate FedEx and other carrier drop-offs/pick-ups, and track properties for bill backs.
  • Maintain the front lobby and conference rooms, ensuring they are presentation-ready at all times.
  • Update and maintain conference room schedules, tenant email and contact lists, and other administrative databases.
  • Provide general office support, including expense reports, travel coordination, luncheons, reservations, calendar management, and contact database maintenance.
  • Assist with special projects, such as creating and maintaining spreadsheets in Excel, and compiling detailed leasing reports for all LPC listings.
  • Coordinate DocuSign for various projects, and maintain the Salesforce database of clients for the leasing team.
  • Assist with compiling commission packages, tracking commission payouts, and coordinating processing.
  • Mail out leasing campaigns, and assist with updating CoStar & LoopNet as needed for the leasing team.
Requirements
  • High school diploma; degree from four-year college or university a plus.
  • Two or more years of related experience and/or training required.
  • Strong interpersonal skills, with the ability to maintain professionalism in a sensitive environment.
  • Strong organizational skills, with attention to detail and ability to multitask.
  • Excellent communication skills, with the ability to effectively and clearly communicate with Brokers and Executives.
  • Familiarity with AIR CRE and lease drafts, especially those used by Institutional CRE landlords.
  • Ability to be flexible, handle multiple priorities, and work independently and in a team environment.
  • Self-motivated, with excellent time management and organizational skills, and ability to meet deadlines and balance workload during cyclical periods.
  • Knowledge of office administrative duties, including the operation and troubleshooting of typical office equipment.
  • Excellent working knowledge of MS Office (Word, Excel, and Outlook).
About Lincoln Property Company

Lincoln Property Company is one of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers. We support the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe.

This position is 100% in-office, requiring standard business hours. Remote work or telecommuting is not an option for this position.

Pay Range: $66,000 - $70,000 USD

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