Office Management and Administration Specialist

6 days ago


Buena Park, California, United States Buena Park Honda Full time

Job Title: Office Manager

Job Summary:

The Office Manager is responsible for overseeing the daily operations of the dealership's office, ensuring accurate financial representation, and maintaining reliable data processing capabilities.

Key Responsibilities:

  • Assist the controller in preparing complete financial statements and ensure timely submission.
  • Interpret and analyze financial statements to identify trends and areas for improvement.
  • Supervise office staff, including receptionists and cashiers, to ensure efficient office operations.
  • Keep the controller informed about business trends and cash needs.
  • Review and approve journal entries, including adjustments to inventory, COGS, and expense accounts.
  • Process workmen's compensation and insurance claims in a timely manner.
  • Coordinate and prepare month-end reconciliations for all accounts and physical inventories.
  • Maintain and post standard monthly entries.
  • Set up fixed asset and prepaid asset accounts.
  • Work with office staff to ensure timely completion of assigned tasks.
  • Assist in preparing for annual internal and external audits.
  • Complete end-of-month accounting reports.
  • Calculate and reconcile depreciation expense monthly.
  • Set up and maintain accruals for expenses, such as advertising, insurance, and professional expenses.
  • Run and review expense trend reports monthly.
  • Provide backup support for cashiers and receptionists as needed.

Requirements:

  • Accounting degree or equivalent experience.
  • Ability to read and comprehend instructions and information.
  • Two years of experience in a dealership office position.
  • Working knowledge of dealership financial statements.
  • Ability to explain technical financial information in an understandable manner.
  • Excellent communication skills.
  • Professional personal appearance.
  • Authorization to work in the USA.
  • Ability to demonstrate a safe work environment.


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