Current jobs related to Student Records Coordinator - San Diego, California - National University

  • Clerical Assistant

    2 weeks ago

    San Diego, California, United States Management and Training Corporation Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Clerical Assistant to join our team at Management and Training Corporation. As a key member of our staff, you will be responsible for maintaining accurate and up-to-date student records, ensuring compliance with government directives and management procedures.Key ResponsibilitiesAudit student...

  • Academic Records Coordinator

    1 month ago

    San Diego, California, United States Point Loma Nazarene University Full time

    Job SummaryPoint Loma Nazarene University is seeking a detail-oriented and customer-focused individual to join our Records Office team as an Academic Records Specialist. This role will provide exceptional support to students, faculty, and staff, ensuring seamless academic experiences and timely degree completion.Key ResponsibilitiesProvide accurate and...

  • Student Services Coordinator

    1 week ago

    San Diego, California, United States California State University Full time

    Job SummaryThe Outreach/Student Success Coordinator will coordinate student services, outreach, retention, and other assigned programs. The primary responsibility will be overseeing the Price Community Scholars program, which includes providing leadership, mentoring, and guidance to students.Key ResponsibilitiesProvide leadership and mentorship to students,...

  • Medical Records Coordinator

    2 months ago

    San Diego, California, United States University Care Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Records Coordinator to join our team at University Care Center. As a Medical Records Coordinator, you will play a critical role in maintaining the accuracy and integrity of our residents' medical records.Key ResponsibilitiesReceive and process medical records, ensuring timely and...

  • Quality Records Coordinator

    2 weeks ago

    San Diego, California, United States Werfen Full time

    Job SummaryThe Quality Records Coordinator is responsible for reviewing and auditing Manufacturing and Quality Control (QC) related records associated with the release of finished goods, primarily product Device History Records (DHRs). The Quality Records Coordinator oversees the archives of DHRs, Device Master Records (DMRs) and other quality records,...

  • Student Success Fee Coordinator

    7 days ago

    San Diego, California, United States California State University Full time

    Student Success Fee Coordinator Job DescriptionCalifornia State University is seeking a highly organized and detail-oriented Student Success Fee Coordinator to join our team. The successful candidate will be responsible for managing multiple projects, prioritizing tasks, and providing excellent communication skills to interact effectively with various...

  • Student Conduct Coordinator

    2 weeks ago

    San Diego, California, United States California State University Full time

    Job SummaryWe are seeking a highly skilled and experienced Student Conduct Coordinator to join our team at the Center for Student Rights and Responsibilities. The successful candidate will play a crucial role in promoting a safer, restorative, respectful, and inclusive campus environment.Key ResponsibilitiesInvestigate alleged violations of the California...

  • Administrative Assistant

    6 days ago

    San Diego, California, United States Management and Training Corporation Full time

    Job Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to support our student records administration team.Key Responsibilities:Audit student records documents to ensure data integrity requirements are met.Prepare and review intake packets, proofread records or forms, and copy information as required.Coordinate student...

  • Nursing Lecturer and Student Success Coordinator

    4 weeks ago

    San Diego, California, United States The California State University Full time

    Job Title: Nursing Lecturer and Student Success CoordinatorWe are seeking a highly qualified and experienced individual to join our team as a Nursing Lecturer and Student Success Coordinator. This is a temporary full-time, 12-month position with the anticipated start date of July 1, 2024 through June 30, 2025.Job Summary:The successful candidate will work...

  • Nursing Lecturer and Student Success Coordinator

    4 weeks ago

    San Diego, California, United States San Diego State University Full time

    Job Title: Nursing Lecturer and Student Success CoordinatorSan Diego State University is seeking a highly qualified Nursing Lecturer and Student Success Coordinator to join our team. This is a temporary full-time, 12-month position with the anticipated start date of July 1, 2024, through June 30, 2025.Job Summary:The School of Nursing in the College of...

  • Student Services Coordinator

    2 weeks ago

    San Francisco, California, United States University of California , San Francisco Full time

    Job SummaryThe Student Services & Records Assistant (SSRA) plays a vital role in supporting the Office of Student Affairs (OSA) at the University of California, San Francisco. This position is responsible for coordinating student records, serving as a primary point of contact for students, faculty, and visitors, and providing administrative support to the...

  • Student Services Coordinator

    6 days ago

    San Francisco, California, United States University of California , San Francisco Full time

    Job SummaryThe Student Services Assistant will provide administrative support to the Office of Student Affairs (OSA) at the University of California, San Francisco. This role will serve as a primary point of contact for students, faculty, and staff, coordinating student records and serving as a liaison with the UCSF Office of the Registrar.Key...

  • Academic Advisor for Student Success

    2 weeks ago

    San Diego, California, United States InsideHigherEd Full time

    Job SummaryThe Skills Development Advisor is a vital role within the TRIO-Student Support Services-Disabled Project at San Diego State University. This position is responsible for coordinating the daily functions of academic advising and retention initiatives, ensuring that disabled and disadvantaged students effectively access university resources and...

  • Dean of Student Development

    7 days ago

    San Diego, California, United States InsideHigherEd Full time

    Job DescriptionWe are seeking a highly qualified and experienced academic leader to serve as the Dean of Student Development at San Diego Mesa College. The successful candidate will provide leadership for faculty and classified professionals whose principal functions are to provide instruction, advisement, and services to students.Key ResponsibilitiesProvide...

  • International Student Programming Coordinator

    2 weeks ago

    San Francisco, California, United States Golden Gate University Full time

    Job DetailsJob Title: International Student Programming CoordinatorDepartment: Office of International Student Services, Division of Student SuccessReports To: Director of International Student ServicesJob Type: Full-timeSalary Range: $65,000 - $67,000 per yearBenefits: Comprehensive benefits packageWork Schedule: Monday through Friday, 37.5 hours per...

  • Extended Student Services Assistant

    4 weeks ago

    San Diego, California, United States Poway Unified School District Full time

    Job Title: Extended Student Services AssistantWe are seeking a highly motivated and experienced Extended Student Services Assistant to join our team at Poway Unified School District. As an integral part of our Extended Student Services program, you will play a vital role in providing support to students, families, and staff.Job Summary:The Extended Student...

  • Graduate Student Assistant

    4 weeks ago

    San Diego, California, United States Department of Rehabilitation Full time

    Job Description and DutiesThis is a trainee position located in the Department of Rehabilitation, San Diego District San Marcos Branch office. The Graduate Student Assistant (GSA) will work under the close supervision of a Rehabilitation Supervisor or Staff Services Manager I and will assist in the delivery of vocational rehabilitation services.Key...

  • Academic Records Specialist

    2 weeks ago

    San Diego, California, United States UC San Diego Full time

    Job SummaryThe Academic Records Analyst plays a crucial role in safeguarding the integrity of academic records and services at UC San Diego. This position requires a high level of expertise in student record systems, compliance with regulations, and analytical skills to resolve complex issues.Key ResponsibilitiesIdentify and resolve system...

  • Student Information Systems Technician II

    2 weeks ago

    San Diego, California, United States San Diego Unified School District Full time

    Job SummaryThe San Diego Unified School District is seeking a highly skilled and experienced Student Information Systems Site Technician II to coordinate the operation of and provide technical assistance to clerical staff performing duties related to the implementation and maintenance of the computerized student information system records and reports at a...

  • Student Information Systems Site Technician II

    2 weeks ago

    San Diego, California, United States San Diego Unified School District Full time

    Job SummarySan Diego Unified School District is seeking a highly skilled Student Information Systems Site Technician II to coordinate the operation of and provide technical assistance to clerical staff performing duties related to the implementation and maintenance of the computerized student information system records and reports at a large secondary...

Student Records Coordinator

2 months ago

San Diego, California, United States National University Full time
Position Overview

This role is pivotal in overseeing daily operations associated with the Registrar's Office and the student records division.

The primary focus is on the training and development of Records & Enrollment Technician personnel and Federal Work Study students, addressing issues related to document management, student information systems, and customer relationship management.

Key responsibilities include monitoring and ensuring the timely processing of academic documents, transcript requests, grade updates, and record management to maintain accurate student files.

Conducts analysis and research on student documentation and processing challenges to improve service efficiency. Generates and finalizes reports for the Registrar's Office to ensure the integrity of student records.

Facilitates the dissemination and enforcement of admissions eligibility criteria, as well as University policies and procedures, to students, faculty, and staff, promoting compliance and understanding of institutional guidelines.

This position also plays a crucial role in maintaining record accuracy and adhering to FERPA regulations within administrative practices.


Core Responsibilities:


Primarily accountable for training all Records & Enrollment Technicians to guarantee the efficient processing of all departmental tasks, including the management of incoming and outgoing documents, enrollment verifications, and other activities related to student academic records.

Responsible for instructing Records staff in various software systems, including SOAR Peoplesoft, Hyland OnBase, Oracle CRM RightNow, and Parchment, in collaboration with the Supervisor of Technical Records.

Tasked with the creation and upkeep of training materials such as Job Aids and PowerPoint presentations.

Utilizes SOAR queries to identify files ready for evaluation through automated workflows and to inform students of any missing documentation.

Oversees daily reporting and task assignments for Records & Enrollment staff.

Conducts thorough reviews of reports and processes for the Registrar's Office to ensure the accuracy of student data, delegating report data to Records & Enrollment Technicians for necessary updates.

Supervises the digitization and integration of enrollment documents, transcripts, and other academic records into the document management system (Hyland OnBase) and updates the student information system accordingly.

Provides expert guidance on document processing and serves as a secondary point of contact for escalated student and staff inquiries after Records & Enrollment Technicians.

Engages in research and presents resolution options to Supervisors and staff within the Registrar's Office.

Offers troubleshooting support and feedback regarding business processes and the input processing and archival/retrieval systems. Advises the Supervisor of Technical Records and the Registrar on potential solutions.

Coordinates ongoing quality reviews of student files, enhances communication, and improves policy and procedural documentation.

Manages the processing of Attendance Verification forms, Change of Grade forms, and Extension of Incomplete Grade forms, assisting in the resolution and communication of relevant policies and procedures for student or faculty disputes regarding grades or attendance.

Collaborates with School Deans and Grade Appeal Committees to update SOAR records for students involved in the appeal process.

Alerts supervisors to ensure prompt verification and updates of Academic Standing when grades or attendance records are modified.

Works in conjunction with Financial Aid and Student Accounts departments to manage the addition and removal of disputed classes for accurate fee adjustments.

Provides proficient support and information for inquiries from students and staff regarding the status of enrollment documentation, transcript orders, grades, attendance, and University enrollment and degree information.

Acts as a third-level support resource for Records & Enrollment Technicians on complex inquiries related to transcripts, attendance, enrollment information, and University standing.

Documents inquiries in student files using the customer relationship management system and student information system.

Assists the Supervisor of Technical Records with special projects pertaining to University policy updates, business processes, and the implementation of new software solutions.

Participates in meetings, testing, and offers suggestions for improvements and successful project rollouts.

Supervisory Responsibilities:
Conduct interviews, training, and development for up to 10 staff members in an indirect supervisory capacity.


Qualifications:
Education & Experience:
Associate's degree or equivalent relevant experience is required.

Experience:
Minimum of three (3) years in an office environment, including two (2) years in higher education (preferably in a registrar's office) with a solid understanding of file management.
Experience with scanning, document management systems, customer relationship management systems, and/or student information systems is essential.

Technical / Functional Skills:
General proficiency in Microsoft Windows and Office Suite.
Knowledge of Adobe Acrobat Pro for PDF creation and editing.
Experience with Hyland OnBase, Hyland Brainware, Oracle Right Now, and SOAR PeopleSoft is preferred.

Strong computer skills and familiarity with software applications; preference will be given to candidates with experience in Windows 7 or higher and document management and student information systems.


Competencies:
Exhibit mature judgment with the ability to be tactful and diplomatic in challenging interactions with students and staff/faculty; possess professional oral and interpersonal communication skills.
Demonstrate strong organizational skills, attention to detail, and accuracy in work.
Ability to work collaboratively in a supportive and congenial environment, both in-person and virtually.
Capable of working independently and managing deadlines effectively.
Ability to identify and resolve issues without direct supervision.
Act as a role model, anticipate changes, and communicate a clear vision to the team. Demonstrate leadership and influence to achieve results with creativity and flexibility. Experience in team building is advantageous.
Actively seek opportunities to build effective relationships and align with peers and partners to achieve business objectives.
Location:
Hybrid

Travel:
Occasional travel may be required.

Compensation Range:
Hourly Rate: $32.32

#J-18808-Ljbffr