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Payroll and Accounts Payable Specialist

1 month ago

Lynn, Massachusetts, United States Aspire Developmental Services Inc Full time
Job Description

Aspire Developmental Services Inc is seeking a highly skilled Payroll and Accounts Payable Specialist to join their team.

The ideal candidate will have a strong understanding of payroll regulations and accounts payable procedures, as well as excellent organizational skills and attention to detail.

Key Responsibilities:

  • Process bi-weekly payroll runs for all employees, including calculating wages, deductions, and differentials.
  • Maintain accurate employee payroll records, including tax withholding, benefits, and garnishments.
  • Ensure compliance with federal, state, and local payroll regulations.
  • Address employee payroll inquiries and resolve any discrepancies.

Accounts Payable Management:

  • Process and review vendor invoices, ensuring accuracy and proper authorization before payment.
  • Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.
  • Prepare and process payments to vendors via Bill.com and checks.
  • Manage and maintain vendor relationships, addressing any issues or discrepancies.
  • Assist with month-end and year-end closing processes by preparing and reconciling accounts payable reports.

General Accounting Support:

  • Maintain organized and accurate financial records and documentation for both payroll and accounts payable.
  • Assist in preparing financial reports and analysis as needed.
  • Support internal and external audits by providing required documentation and information.

Qualifications:

  • Education: Associate's degree in Accounting, Finance, or related field or experience; Bachelor's degree preferred.
  • Experience: Preferred 2-3 years of experience in payroll processing and accounts payable.
  • Skills: Proficiency in SB accounting software (i.e. Quickbooks Online, Quickbooks Desktop, Sage, or Xero), Proficiency in SB Payroll platform (i.e. ADP, Paycomm, Proliant), Proficiency in Microsoft Excel, and other office applications.
  • Knowledge: Strong understanding of payroll regulations, accounts payable procedures, and General Ledger experience preferable.
  • Abilities: Excellent attention to detail, organizational skills, and the ability to handle confidential information.

Personal Attributes:

  • Strong problem-solving skills and the ability to work independently.
  • Effective communication skills and the ability to interact professionally with employees and vendors.
  • High level of integrity and commitment to accuracy in financial processing.