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Administrative Support Specialist

2 months ago

San Antonio, Texas, United States Fresh Form Draft Full time
About the Role

We are seeking a highly organized and detail-oriented Front Office Coordinator to join our team at Fresh Form Draft. As the first point of contact for clients, visitors, and employees, this role is essential in creating a welcoming atmosphere and ensuring the efficient operation of the front office.

Key Responsibilities
  • Greeting and Welcoming: Greet and welcome visitors in a professional and friendly manner, ensuring a positive first impression of our company.
  • Communication: Answer incoming calls and transfer them to the appropriate department or individual, providing excellent customer service and support.
  • Administrative Support: Manage a busy reception area, ensuring it is clean and organized at all times, and provide administrative support to the team as needed.
  • Scheduling: Schedule and coordinate appointments and meetings, ensuring seamless communication and coordination with clients and team members.
  • Mail and Package Management: Process and distribute incoming and outgoing mail and packages, maintaining accurate and up-to-date records of client and customer interactions.
  • General Administrative Duties: Assist with general administrative duties, such as data entry, filing, and photocopying, ensuring the smooth operation of the front office.
Requirements
  • Education: High school diploma or equivalent; additional certification in office administration or related field is a plus.
  • Experience: Previous experience in a front office or administrative role is preferred.
  • Skills: Excellent communication and interpersonal skills, strong organizational skills and attention to detail, proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), ability to handle multiple tasks simultaneously and work well under pressure, professional appearance and demeanor, and reliable and punctual with a strong work ethic.
What We Offer
  • Competitive Salary: Competitive weekly salary, commensurate with experience.
  • Comprehensive Benefits: Comprehensive health benefits, including medical, dental, and vision coverage.
  • Retirement Savings Plan: Retirement savings plan with company match.
  • Paid Time Off: Paid time off, including vacation, sick leave, and holidays.
  • Opportunities for Career Advancement: Opportunities for career advancement and professional development.
  • Employee Wellness Programs: Employee wellness programs and team-building activities.