Travel Coordinator

2 weeks ago


Jacksonville, Florida, United States CSI Companies Full time
Travel Coordinator Job Description

The CSI Companies is seeking a highly organized and detail-oriented Travel Coordinator to join our HCIT Division in Jacksonville, Florida. In this role, you will be responsible for coordinating, managing, and tracking travel arrangements and accommodations in accordance with the approved budget for each project.

Key Responsibilities:
  • Coordinate travel arrangements for Go Live projects, including short-term mobilization for suitable accommodation and travel for consultants outside of Go Live Projects.
  • Ensure that air, hotel, and transportation arrangements are tracked and included in the project file.
  • Communicate continually with Go Live Consultants regarding travel and provide final itineraries.
  • Resolve travel issues expeditiously, requiring periodic evening and weekend availability.
  • Track hotel expenses, reconciling travel costs, and ensuring expenses from the hotel tie to the project file.
  • Liaise with hotels to ensure they have all necessary information to make rooms ready, and communicate with the PS Team to ensure deadlines are met for each project.
  • Provide travel expertise to HCIT Delivery Manager, Sales Managers/Directors, and Recruiters by participating in meetings/calls, answering questions, and researching outstanding questions.
  • Travel to location for large Go Live projects to assist project manager with distribution of supplies, documents, and information.
  • Align with CSI's and clients' diversity and inclusion initiatives.
  • Continues professional development to enhance understanding of travel industry methods, trends, and strategies to reduce travel expenses.
Requirements:
  • Bachelor's Degree (may consider experience in lieu of degree)
  • One to two years travel coordination experience preferred.
  • Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Strong initiative, self-motivation, and ability to work independently.
  • Strong attention to detail while handling a large volume of documentation.
  • Exemplary customer focus, with ability to establish credibility and rapport quickly.
  • Excellent communication and presentation skills.
Benefits:
  • Healthcare coverage plus HSA matching.
  • Onsite corporate gym with wellness challenges and incentives for participation.
  • Participation in 401(k) retirement plan.
  • Competitive compensation plans.
  • Award-winning corporate culture.

The CSI Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.


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