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Administrative Records Specialist

2 months ago

Prescott, Arizona, United States Yavapai County, AZ Full time
Salary: $21.61 Hourly

Location: Prescott, AZ

Job Type: Full Time - Non Exempt

Department: Juvenile Probation

Role Overview

In this position, you will engage in various office and clerical tasks under close supervision, tailored to the needs of the assigned department.

Key Responsibilities
  • Handle a range of clerical duties, including managing incoming communications, assisting visitors, and entering data into computer systems.
  • Support records management initiatives.
  • Sort, file, and retrieve documents, forms, and mail.
  • Execute additional job-related tasks as assigned.
Minimum Qualifications

Education:
High school diploma or equivalent.

Experience:
At least one (1) year of general office experience.

Additional Requirements:
Possession of a valid Arizona driver's license.

Essential Skills and Knowledge
Knowledge of:
  • Clerical and office procedures relevant to departmental operations.
  • Data processing systems.
  • Business English, including spelling, grammar, and composition.
  • Office practices and filing systems.
  • Research methods and report writing.
  • Current Microsoft Office applications.
Skills in:
  • Effective verbal and written communication.
  • Building and maintaining professional relationships.
  • Organizational skills and attention to detail.
Ability to:
  • Maintain accurate records and generate reports.
  • Follow both written and verbal instructions.
  • Develop and sustain effective working relationships.
  • Keep management informed of significant operational issues.
  • Handle confidential information with discretion.
  • Act with professionalism and courtesy.
Work Environment:
The role is primarily office-based, with a well-lit and ventilated workspace.

Physical Requirements:
Ability to sit or stand for extended periods, sufficient vision for reading, and the capacity to lift up to 30 pounds.

Employee Benefits

Yavapai County Government provides a comprehensive benefits package for full-time employees, including:

• 10 Paid Holidays Annually
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance (Medical, Dental, Vision)
• Life Insurance
• Disability Insurance
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

Elective Coverage Options

• 457 Deferred Compensation Program
• Dependent Health Care Insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Supplemental Life Insurance

Note:
Part-time, temporary, and seasonal employees have different benefits eligibility.