Office Manager I
5 days ago
Are you a natural leader with a passion for process improvement? We are looking for an exceptional Office Manager I to oversee resources, training, and continuous improvements to ensure our front desk teams are working at their best.
In this role, you'll be responsible for managing front desk and other logistical operations while safeguarding the physical and operational security of our facilities.
You'll oversee our administrative coordinator team to ensure stellar customer service for both internal and external customers, as well as continuous maintenance of all office spaces.
As a key partner, you'll support various Human Resources, Security, IT, and Facilities requirements, and coordinate appropriate resource allocation and provide support and guidance whenever needed.
You'll leverage your planning expertise to lead the coordination of company meetings and events, track expenses, and maintain budgets.
As a tech-savvy professional, you'll help us optimize our systems and processes to ensure efficiency and drive innovation.
You'll function as a critical change agent and help drive the implementation of continuous improvement initiatives to foster successful adoption among your team.
Additionally, you'll build strong relationships, facilitate effective communication, and drive cross-functional collaboration as the liaison between landlords, vendors, contractors, and key functional stakeholders.
Responsibilities:
- Manage front desk and other logistical operations
- Safeguard the physical and operational security of our facilities
- Oversee our administrative coordinator team
- Support various Human Resources, Security, IT, and Facilities requirements
- Coordinate appropriate resource allocation and provide support and guidance
- Leverage your planning expertise to lead the coordination of company meetings and events
- Track expenses and maintain budgets
- Help optimize our systems and processes to ensure efficiency and drive innovation
- Function as a critical change agent and drive the implementation of continuous improvement initiatives
- Build strong relationships, facilitate effective communication, and drive cross-functional collaboration
Requirements:
- B.A. (or equivalent degree) and 2 years of relevant work experience, or H.S. Diploma and 3 years of relevant work experience
- Advanced knowledge of Microsoft Office tools, including Word, Excel, and PowerPoint
- Proven interpersonal communication skills with personnel at all levels internal and external to the organization
- Ability to manage complex and dynamic situations, instill collaboration, and drive engagement
- Strong technical skills with experience leveraging automation and AI to drive efficiencies
- Basic IT experience to include updating and backing-up software, troubleshooting IT issues, and coordinating repairs and maintenance
- Experience with maintaining a secured facility via C-Cure or other security access system
- Experience with standard security and safety protocols
- Ability to solve a variety of problems of moderate scope and complexity
- Experience with developing short-term (1 year or less) strategic objectives and goals
- The ability to obtain and maintain a Secret U.S. Security Clearance is required
Preferred:
- Experience providing dedicated administrative support for one or more executive-level leaders, developing goals and objectives, and managing administrative support teams
- Background in the Aerospace and Defense Industry, U.S. military, or Department of Defense (DOD) environment
- Familiarity with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFARS), Joint Travel Regulations (JTR), and Foreign Clearance Guide (FCG)
- Experience with Concur Travel and Expense platform or other travel management system
- Previous experience in an office role within a non-traditional office setting, such as supporting hangars or similar environments, such as a warehouse
Benefits:
- Annual incentive pay based upon performance
- Generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more
Security Clearance:
This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-U.S. citizens may not be eligible to obtain a security clearance.
The Department of Defense Consolidated Adjudications Facility (DoD CAF), a federal government agency, handles the adjudicative aspects of the security clearance eligibility process for industry applicants.
Adjudicative factors which affect the outcome of the eligibility determination include, but are not limited to, allegiance to the U.S., foreign influence, foreign preference, criminal conduct, security violations, and illegal drug use.
Learn more about the background check process for Security Clearances.
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