Administrative Support Specialist for Senior Leadership

6 days ago


Chicago, Illinois, United States Lenovo Full time

The role of the Executive Administrative Assistant at Lenovo is a high-level administrative position that provides support to the Vice President and Chief Financial Officer. This role involves managing schedules, handling communication, preparing travel arrangements, scheduling meetings, and performing various clerical tasks.

Responsibilities
  • Maintain and update executives' calendar to ensure seamless coordination and effective time management
  • Act as a point of contact between executives and internal/external clients to facilitate smooth communication
  • Organize logistics for meetings, including venue selection, catering, and audio-visual equipment
  • Draft and send communications, such as emails and letters, on behalf of senior leadership
  • Handle confidential information with discretion and professionalism

In addition to these responsibilities, the successful candidate will also assist with special projects, event planning, and execution, providing excellent customer service throughout.

To be successful in this role, the ideal candidate will possess a High School Diploma or equivalent, 3+ years of experience supporting director-level or higher at a large multinational corporation, strong written communication skills, and proficiency in software programs such as Microsoft Teams, Outlook, Word, PowerPoint, and Excel.

Requirements and Qualifications
  • A High School Diploma or equivalent
  • 3+ years of experience supporting director-level or higher at a large multinational corporation
  • Strong written communication skills
  • Proficiency in software programs such as Microsoft Teams, Outlook, Word, PowerPoint, and Excel
  • Flexibility to work some evening and weekend hours when required
  • Residency in the greater Chicago area with a minimum of 3 days per week at the Motorola HQ in downtown Chicago

Preferred qualifications include project management skills and experience, ability to multi-task and prioritize effectively, high level of discretion and confidentiality, and attention to detail and problem-solving skills.

Estimated Salary Range:

$65,000 - $90,000 per annum, depending on experience and qualifications.



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