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Facilities Operations Manager

2 months ago

Burbank, California, United States PUC Schools Full time
About the Role

PUC Schools is seeking a highly skilled and experienced Facilities Manager to join our team. As a key member of our operations team, you will be responsible for ensuring the smooth day-to-day operation of our facilities, including maintenance, repairs, and capital projects.

Key Responsibilities
  • Assist with the maintenance, custodial services, grounds keeping, and warehousing of all PUC Schools
  • Supervise special projects related to buildings and grounds as assigned by the Director of Facilities
  • Support with the development, maintenance, and training of personnel on Emergency Response Plans for PUC Schools and PUC National
  • Support with the development, maintenance, and training of personnel on School Safety Plans
  • Create reports on service levels and the status of pending projects
  • Work collaboratively with the PUC National staff, PUC Schools CEO, and school staff
  • Support with the inspection of buildings and grounds and confer with site administrators on needed maintenance, repairs, and modernization activities
  • Interpret plans for and meet with contractors and subcontractors; maintain records and prepare reports
  • Support with the development and maintenance of high standards for all departmental services and support with monitoring to ensure accountability
  • Check and inspect work done by contractors to ensure compliance with PUC expectations and state standards, specifications, and with building codes
  • Support with the preparation, submission, and monitoring of budgets for maintenance
  • Ensure safety standards are followed and actively seek innovative, proactive solutions for preventing accidents to reduce injuries and claims
  • Support with filings and permit clearance with the offices of Department of Building and Safety in the City of L.A. (LADBS), Division of the State Architect, and all other governmental agencies related to school construction; general obligation bond; Department of Industrial Relations
  • Support with the home office repair needs
  • Support with maintaining inventory of supplies and storage
  • Review plans and specifications for maintenance work, construction, and modernization projects
  • Assist with Requests for Proposals (RFP) and vendor selection process in accordance with PUC's policies and procedures
  • Support with reviewing and coordinating work orders, schedules, and material ordering for the department
  • Visit school grounds and interface with school personnel as needed
  • Maintain necessary records and files
  • Maintain accurate Financial Records & Credit Card Logs
  • Support with security systems for all schools including alarms
  • Requisition materials
  • Be available in case of emergencies 24-hours a day
  • Be available to work outside of normal workdays and office hours to supervise projects
  • Perform other duties as assigned
Requirements
  • Valid CA Driver's License
  • Education: Bachelor's degree from an accredited college or university in related field, or equivalent training and experience preferred
  • Experience: Minimum 4 years' experience in operating equipment used in skilled trades, power and hand tools, etc.; adhering to safety practices; handling hazardous materials; and planning and managing projects
  • Minimum 2 years of experience managing others
  • First-Aid/CPR/AED Certification a plus
  • Skills and Abilities: Proficient with Microsoft Suite: Word, Excel, PowerPoint, and Outlook
  • Excellent communication skills (verbal and written)
  • Alignment with core characteristics required of every PUC employee: pursuit of excellence, innovation, community, tenacity, and authenticity
  • Able to learn, interpret, and administer school district policies, law, rules, and regulations; policies and procedures, agreements; and apply these in relation to school operations; apply and explain rules and regulations
  • Manage and complete numerous functions and tasks simultaneously
  • Able to prepare and present clear and concise reports
  • Able to train and provide work direction to others
  • Able to analyze situations accurately and adopt an effective course of action
  • Periodically attend evening meetings; travel within and out of District to attend meetings
  • Must be flexible and team-oriented
  • Able to multi-task in a fast-paced environment
  • Bilingual in Spanish preferred
  • Strong work ethic, accountability, and ownership of work
  • Regular attendance, dependability, and punctuality in conformance with the standards are essential to the successful performance of this position