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Medical Records Specialist

2 months ago

Blue Ridge, United States PruittHealth Full time
Job Summary

PruittHealth is seeking a highly skilled Medical Records Specialist to join our team. As a Medical Records Specialist, you will play a critical role in maintaining accurate and up-to-date medical records for our patients. This is a PRN weekday position, and you will be responsible for ensuring that all medical records are properly maintained, updated, and secured in accordance with regulatory requirements and company policies.

Key Responsibilities
  • Maintain accurate and up-to-date medical records for patients, including retrieving, sorting, scanning, and assembling paper and electronic records.
  • Participate in daily operations, including retrieving and confirming patient information from hospitals and facilities.
  • Log all collected patient information on spreadsheets and email to clinicians and office staff.
  • Print completed Hospital Log and bring to daily Stand-Up to discuss needs for patients requiring transfer, OASIS, resumption of care (ROC) orders, and discharge.
  • Answer and evaluate needs and importance of calls related to patients and potential referrals.
  • Process signed orders and review Order Tracking Report, Hospital Report, and Face-To-Face (F2F) Report.
  • Fax approved orders and Physician's Plan-of-Care (POC/485) to physician for signature.
  • Access and process medical records for F2F requirements and provide reports at Daily Stand-Up Meeting.
  • Review and audit medical records for accuracy and completeness, including billing attestation review.
  • Purge and archive medical records on an as needed basis and as recommended by agency SOPs.
  • Scan and access location of medical records through a chart tracking system.
  • Utilize HCHB for workflow processing of records received, sent for signature, returned to the agency, and scanned and collated.
Requirements
  • High school diploma or equivalent.
  • No minimum experience required; on-the-job training provided.
  • Preferred qualifications: one year working in a medical office environment, experience with Home Care Home Base (HCHB), industry certification related to medical records processing, applicable college coursework or vocational/technical training, and home health agency operations experience.
Knowledge, Skills, and Abilities
  • Knowledge of medical terminology, medical office practices, and release of records law.
  • Excellent interpersonal skills, including interacting with visitors, field clinicians, physicians, and their medical office staff, patients, and peers.
  • Flexibility to work beyond normal working hours on weekends and holidays as necessary.
  • Knowledge of HIPAA rules/regulations and ability to learn applicable policies, procedures, and SOPs related to confidentiality and corporate compliance.
  • Ensure security and confidentiality of medical records in accordance with accreditation requirements and other regulations.

PruittHealth is an Equal Employment Opportunity employer and welcomes qualified applicants from diverse backgrounds. We are committed to providing a work environment that is inclusive and respectful of all employees. If you are a motivated and detail-oriented individual who is passionate about delivering exceptional patient care, we encourage you to apply for this exciting opportunity.