Research Administrator

6 days ago

Stanford, United States Stanford University Full time
Job Title: Pre-Award Research Administrator

Stanford University is seeking a highly motivated and detail-oriented Pre-Award Research Administrator to support the departments of Neurology and Neurosurgery in their research endeavors. This role will play a critical part in advancing the departments' research enterprise by managing the preparation of complex research proposals, including grants, contracts, and cooperative agreements.

Key Responsibilities:
  • Provide guidance to faculty, postdocs, and department administrators in the preparation of administrative components of proposals, ensuring compliance with sponsored and non-sponsored research guidelines.
  • Oversee and communicate the submission process, both paper and electronic, and review documents for completeness and accuracy.
  • Develop and prepare project budgets, and provide budget justification, ensuring understanding of applicable federal regulations, sponsor requirements, and University policies.
  • Serve as a liaison and active partner between principal investigators, the Office of Sponsored Research, Research Management Group research groups, and other departments.
  • Participate in contract closeout process, assist PIs with final reports and certificates, and work in partnership with the Research Management Group on final submission.
  • Understand, apply, and advise on university and government policies for projects.
  • Serve as a resource on subject area and overall technical resource to principal investigators and other university staff.
  • Participate in and contribute to process improvements.
Requirements:
  • Complex proposal preparation experience in an academic environment.
  • Experience working with NIH, DoD, other non-profit sponsors, and for-profit sponsors in research administration.
  • Experience managing multiple projects and timelines in a dynamic research setting.
  • Strong interpersonal skills.
  • Willingness to learn.
  • Extreme attention to detail.
  • Self-starter.
Education and Experience:

Bachelor's degree and three years of job-related experience, or combination of education and experience.

Knowledge, Skills, and Abilities:
  • Basic knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Excellent oral, written, and communication skills.
  • Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Strong accounting skills; knowledge of accounting principles.
  • Ability to complete Cardinal Curriculum I and II within the first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Competency in project management.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek or offer assistance when needed.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
Certifications and Licenses:
  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Certified Accountant or Auditor or similar credential desired.
Physical Requirements:
  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.

Stanford University is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

  • Research Administrator

    1 week ago

    Stanford, California, United States Stanford University Full time

    Job Title: Research AdministratorStanford University is seeking a highly skilled Research Administrator to join our team. As a Research Administrator, you will play a critical role in supporting the Clinical Trials Office (CTO) in managing sponsored research projects.Key Responsibilities:Prepare and submit complex proposals to sponsors, ensuring compliance...

  • Research Finance Administrator

    3 weeks ago

    Stanford, United States Stanford University Full time

    Job SummaryWe are seeking a highly skilled Research Finance Administrator to join our team at Stanford University. As a key member of our finance team, you will provide administrative and financial services to support the research activities of our faculty and staff.Key ResponsibilitiesManage pre-award proposal submissions and post-award research dollars for...

  • Research Administrator 2

    3 weeks ago

    Stanford, United States Stanford University Full time

    Job SummaryWe are seeking a highly skilled Research Administrator 2 to join our team at Stanford University's School of Medicine. As a key member of the Office of the Senior Associate Dean of Research, you will be responsible for managing complex research portfolios, providing exceptional customer service, and collaborating with stakeholders across the...

  • Senior Research Administrator

    2 days ago

    Stanford, California, United States Stanford University Full time

    Job Title: Senior Research AdministratorStanford University is seeking a highly skilled and experienced Senior Research Administrator to join our team. As a key member of our research administration team, you will be responsible for providing administrative, financial, and other tasks associated with pre- and post-award sponsored research activities and...

  • Pre-Award Research Administrator

    6 days ago

    Stanford, California, United States Stanford University Full time

    Job Title: Pre-Award Research AdministratorJob Summary:The Stanford Department of Neurology and Neurosurgery is seeking a highly motivated Research Administrator 2 (RA2) to support our faculty Principal Investigators (PIs) in securing external research funding. This role is focused on pre-award administration and will play a critical role in advancing the...

  • Research Administrator 3

    5 days ago

    Stanford, California, United States Stanford University Full time

    Job SummaryWe are seeking an experienced Research Administrator 3 to join our team at Stanford University. The successful candidate will provide post-award support to faculty, researchers, and lab staff, managing a large and complex financial portfolio.Key ResponsibilitiesManage federal and non-federal sponsored research projects, including multiple...

  • Administrative Associate 3

    4 weeks ago

    Stanford, California, United States Stanford University Full time

    About the Role:The Department of Anesthesiology, Perioperative, and Pain Medicine at Stanford University's School of Medicine is seeking a highly skilled and resourceful Administrative Associate 3 to provide administrative and operational support for research faculty involved in various basic science, clinical, and data science projects.Key...

  • Research Administrator 2

    6 days ago

    Stanford, United States Stanford University Full time

    Job SummaryWe are seeking a highly skilled Research Administrator 2 to join our team at the Stanford Cancer Institute Clinical Trials Office. As a key member of our team, you will be responsible for managing the administrative aspects of clinical trials, including protocol review, budget development, and contract negotiation.Key ResponsibilitiesManage the...

  • Research Nurse

    3 weeks ago

    Stanford, United States Stanford University Full time

    Job SummaryWe are seeking a highly skilled Research Nurse to join our team at Stanford University. The successful candidate will be responsible for implementing clinical research protocols, providing hands-on care to research participants, and collaborating with clinical staff and researchers to ensure the success of our clinical trials.Key...

  • Research Nurse

    2 days ago

    Stanford, United States Stanford University Full time

    Job Title: Research NurseStanford University is seeking a highly skilled and experienced Research Nurse to join our team. As a Research Nurse, you will play a critical role in implementing clinical trials and providing exceptional patient care.Key Responsibilities:Support the safety of study participants and maintain communication with their...

  • Administrative Coordinator

    1 month ago

    Stanford, California, United States Avispa Technology Full time

    Job SummaryAvispa Technology is seeking an experienced Administrative Associate to provide high-level administrative support to our team. The successful candidate will be responsible for handling various administrative tasks, including financial record-keeping, visa processing, and office management.Key ResponsibilitiesProvide administrative assistance to...

  • Administrative Coordinator

    4 weeks ago

    Stanford, California, United States Avispa Technology Full time

    Job OverviewA leading technology company, Avispa Technology, is seeking an experienced Administrative Associate to provide high-level administrative support to our faculty members and their research teams.Key Responsibilities:Provide administrative assistance to approximately four faculty members, including handling graduate financial support records,...

  • Administrative Specialist

    2 weeks ago

    Stanford, United States Stanford University Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Specialist to join our team at the Hoover Institution at Stanford University. As an Administrative Specialist, you will provide administrative support to the Hoover Center for Research on Education Outcomes (CREDO) and contribute to the success of our research group.Key...

  • Administrative Coordinator

    2 weeks ago

    Stanford, United States Stanford University Full time

    Job SummaryStanford University is seeking an Administrative Specialist to provide exceptional front of house support from a reception desk. This role offers a unique opportunity to provide concierge-level service and administrative or operational support to Hoover Institution staff and research fellows.Key ResponsibilitiesProvide reception and administrative...

  • Administrative Associate

    1 week ago

    Stanford, United States Experis Full time

    Job Title:Senior Administrative CoordinatorJob Summary:The Senior Administrative Coordinator will provide high-level administrative support to an interdisciplinary team of faculty, postdocs, and students at the Geballe Lab for Advanced Materials (GLAM).Key Responsibilities:Provide administrative support for faculty and research teams, including managing...

  • Administrative Coordinator

    3 weeks ago

    Stanford, United States Stanford University Full time

    Administrative Specialist Role at Stanford University**Job Summary**We are seeking an Administrative Specialist to provide exceptional front of house support from a reception desk at the Hoover Institution. As a key member of our team, you will offer concierge-level service and administrative or operational support to our staff and research fellows.**Key...

  • Administrative Associate

    2 weeks ago

    Stanford, United States Avispa Technology Full time

    Job DescriptionA leading university is seeking an Administrative Assistant to support the Associate Vice Provost and Dean of Research.The successful candidate will provide administrative or operational support with limited supervision and may be responsible for leading other administrative staff or subordinates.Key Responsibilities:Act on behalf of the...

  • Administrative Associate

    2 weeks ago

    Stanford, United States Maxonic Full time

    Job OpportunityMaxonic is seeking a highly skilled Administrative Associate to support the Geballe Lab for Advanced Materials at Stanford University.This is a unique opportunity for an administrative professional to deploy their skills in advanced organization, financial management, and emotionally intelligent collaboration to ensure excellence in physics...

  • Administrative Associate 3

    2 weeks ago

    Stanford, California, United States Stanford University Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate 3 to provide administrative and operational support for research faculty in the Department of Anesthesiology, Perioperative, and Pain Medicine at Stanford University's School of Medicine.Key ResponsibilitiesAct as a liaison between faculty, staff, and vendors to...

  • Administrative Associate

    1 week ago

    Stanford, United States Stanford University Full time

    Job Title: Senior Administrative SpecialistStanford University's Hoover Institution is seeking a highly skilled and organized Senior Administrative Specialist to support the Hoover Center for Research on Education Outcomes (CREDO).Job Summary:The Senior Administrative Specialist will provide administrative support to the CREDO team, including processing...