Accounting Specialist

1 week ago

Indianapolis, Indiana, United States ATC Full time
Job Summary

We are seeking a highly skilled and experienced Account Clerk to join our team at ATC. The successful candidate will be responsible for maintaining accurate financial records, exercising purchasing and inventory control, and assisting in the preparation and control of agency budgets.

Key Responsibilities
  • Maintain official agency financial records and ensure their accuracy
  • Exercise limited purchasing and inventory control
  • Assist in the preparation and control of agency budgets
  • Receive, deposit, distribute, and account for monies, securities, or other valuables
  • Authorize payment of vouchers or prepare vouchers for director's signature
  • Write checks, transmit payments, audit transactions, post and process encumbrances and expenditures
  • Check requisitions for quality, quantity, and price per Quantity Purchase Award contract
  • Figure monthly profit-loss statement or make other computations and calculations on agency records
  • Prepare monthly, quarterly, and yearly financial reports
  • Negotiate settlement of accounts
  • Operate all types of office equipment and order equipment and repairs
  • Let and re-let leases and arrange auctions, sales, and receipt of bids
Requirements
  • Working knowledge of bookkeeping, auditing, contracts, and contracting procedures
  • Working knowledge of department functions and office procedures
  • Effective communication skills, both orally and in writing
  • Ability to learn the operation of all kinds of office equipment
  • Ability to solve different problems, some of which may not have been previously encountered
  • Ability to work under pressure and practice diplomacy, tact, and courtesy
  • Ability to maintain confidentiality
  • Aptitude for business, mathematics, and public relations
  • Ability to accurately handle money and other items of value and be eligible to be bonded
Work Environment

The work varies from day to day and involves some independent decisions and applying established procedures and techniques.

Responsibilities and Accountability

The incumbent receives general instructions and follows established procedures without further supervision, other than minimal need for assistance in performance of duties. The incumbent approves payments and claims on state funds and is responsible for purchases. The incumbent assumes responsibility for the work of others in the office in the absence of the director. Work is reviewed on a spot-check basis to ensure compliance with established procedures.

Personal Work Relationships

The incumbent works with a wide range of persons, including supervisors, other employees in the organization, other agency personnel, inmates, patients, court personnel, contractors, medical personnel, insurance company representatives, educators, administrators, vendors, buyers, and the general public. The purpose of these relationships is to interpret policy, ensure the accomplishment of duties and services, ascertain that specifications are met, and check for accuracy or correctness of procedures.

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