Business Operations Coordinator

1 week ago


Princeton, New Jersey, United States GForce Life Sciences Full time
Job Overview

We are seeking a highly skilled Business Operations Coordinator to join our team at GForce Life Sciences. This is a 12-month contract position, with the opportunity for extension.

As a Business Operations Coordinator, you will be responsible for managing conflicting priorities and being comfortable in a fast-paced environment.

  • Main Responsibilities:
  • Manage and complete all required contracts, purchase orders, and SOPs.
  • Analyze processes and controls within the department to ensure efficiency. Provide data, reports, and analyses
  • Manage, track, organize, and maintain company/operational databases.
  • Responsible for all document management for the department, including SOP maintenance. Maintain confidential records and files.
  • Act as the liaison with vendors. Managing and coordinating all requests for information.
  • Interact with business leaders and their teams to provide administrative services relating to business strategy, products, processes, and systems and to support relevant day-to-day operations in the allotted timeframe
  • Assist leaders as needed with moderately complex project coordination as well as departmental initiatives, including operational and project-level support for Corporate Meetings Strategy
  • Assist with agendas, presentations, handouts, budgeting information, and other written materials for distribution at meetings
  • Manage meetings with internal and external customers (scheduling, meeting invites, preparing agendas and collecting and distributing materials for meetings, assisting in writing meeting minutes, etc.)
  • Working daily in Ariba to support SOW/MSA/PO creation, approvals, and tracking, Supplier registration/management and data entry, as well as financial tracking and invoice management,
  • End-to-end management of HCP contracts within the in-house system (HIP)
  • Maintain offline Excel trackers
  • Identify opportunities to streamline workflows, prioritize key business activities, and develop solutions
  • Manage all operational details and issues independently-take ownership for completion
  • Prepare reports to document invoices if needed selecting relevant information from a variety of sources
  • Onboarding/Offboarding administrative support
  • Oversight of operational activities (i.e., CDAs, purchase orders, contracts, invoice management, etc.) to ensure they occur efficiently and effectively
  • Daily/Weekly/Monthly reporting


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