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Office Support Specialist

2 months ago

Roswell, New Mexico, United States The Alemany Law Firm LLC Full time
Job Overview

We are seeking a dedicated Office Support Specialist to deliver essential administrative assistance. This role involves addressing inquiries and concerns with professionalism and efficiency, establishing office protocols to enhance our operations, managing schedules for appointments and corporate travel, procuring office supplies, and promoting our firm through community outreach and various media channels.

Key Responsibilities:

  • Advance in the role through ongoing education and enhancement of relevant skills.
  • Ensure effective communication between clients and our team to maintain high levels of customer satisfaction.
  • Order supplies for the office as needed.
  • Organize community events to boost the firm's visibility and brand recognition.
  • Coordinate company gatherings, necessary appointments, and travel arrangements.
  • Handle incoming calls and direct them to the appropriate personnel using our digital phone system.
  • Assist with the distribution of applications and the collection of documents from clients.
  • Oversee the management of conference rooms, ensuring they are presentable and ready for client meetings.
  • Support paralegals and attorneys with various administrative and legal tasks.

Qualifications:

  • High school diploma or GED is mandatory.
  • Proficient in technology; familiarity with Microsoft Office Suite and filing systems, with the ability to quickly learn new software and troubleshoot common issues.
  • Demonstrated ability to complete tasks efficiently and in an organized manner.
  • Experience in office management or a related field is advantageous.
  • Strong interpersonal skills with the ability to communicate effectively both verbally and in writing.
  • Bilingual proficiency in English and Spanish is required.

About The Alemany Law Firm LLC
We are a small law firm specializing in immigration services, primarily serving the Hispanic community. Our work schedule is designed to promote a positive and supportive work environment.