Administrative Support Specialist

3 days ago

Highlands Ranch, Colorado, United States Wood, Smith, Henning & Berman LLP Full time
Administrative Clerk Job Description

We are seeking a highly organized and detail-oriented Administrative Clerk to join our team at Wood, Smith, Henning & Berman LLP in Denver (Highlands Ranch). This is a full-time, onsite position Monday-Friday.

Key Responsibilities:
  • Manage documents, files, and e-filing processes to ensure seamless operations.
  • Assist with trial preparation, including creating trial binders and making copies.
  • Provide administrative support to attorneys and staff, ensuring timely completion of tasks.
  • Greet clients and guests professionally, maintaining a positive and welcoming atmosphere.
  • Replenish office supplies and maintain a clean and organized workspace.
  • Process incoming and outgoing mail, ensuring accuracy and efficiency.
  • Scan, copy, and save documents, maintaining a secure and organized digital archive.
  • Assist with document management and physical file organization, ensuring easy access to critical information.
  • Set up and tear down conference rooms for depositions and meetings, ensuring a seamless experience.
  • Interact with maintenance crews and vendors when the Office Administrator is unavailable.
  • Order office supplies through Staples, ensuring timely delivery and cost-effectiveness.
  • Process invoices and maintain an accurate invoice matrix, ensuring timely payment and compliance.
  • Retrieve documents for attorneys and staff, ensuring prompt and accurate delivery.
  • Assist paralegals with processing medical records and radiology imaging, maintaining confidentiality and accuracy.
  • Download and save deposition transcripts and court documents, ensuring secure and organized storage.
  • Copy CD/DVDs of imaging, medical records, and pleadings for distribution, maintaining a secure and organized digital archive.
  • Assist with voluminous mailings, ensuring timely and accurate delivery.
Requirements:
  • Proficient in MS Office (specifically, MS Word, MS Excel, and Outlook).
  • A self-starter with excellent organizational skills, able to prioritize tasks and manage multiple responsibilities.
  • A team player with a positive attitude, excellent communication skills, and a professional demeanor.
  • Reliable and responsible, with a strong work ethic and ability to work in a fast-paced environment.
  • Flexible and open-minded, with the ability to adapt to changing priorities and deadlines.
  • Ability to operate standard office equipment, including a computer, photocopier, postage machine, and scanner.
  • Excellent communication skills, both verbal and written, with the ability to work effectively with colleagues and clients.
  • Ability to work 8:00 a.m. – 5:00 p.m. Monday – Friday, with exceptional attendance and a strong commitment to meeting deadlines.
Benefits:
  • A competitive salary package, including the potential for bonuses.
  • Insurance, including medical, dental, vision, disability, life, and a flexible spending account.
  • 401(k) retirement plan.
  • PTO, paid sick time, and paid holidays.
  • A flexible work-from-home policy.
  • A referral program.

We are an equal opportunity employer and welcome applications from diverse candidates. Please do not contact us through external recruiters, as we are not using their services at this time.

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