Administrative Coordinator
2 weeks ago
Superior Fence & Rail of Arkansas is seeking a detail-oriented and organized Inside Administration Specialist to join our team. This role plays a vital part in ensuring the smooth operation of our administrative processes, including managing invoices, data entry, scheduling, and maintaining communication with customers.
Key Responsibilities:
- Invoicing & Payment Collection: Prepare and send invoices to customers, follow up on outstanding payments, and process payments promptly.
- QuickBooks Data Entry: Accurately enter financial data into QuickBooks and maintain up-to-date records.
- General Administrative Duties: Provide general office support, including filing, answering phones, and organizing documents.
- Asset Management: Track and manage company assets to ensure proper allocation and usage.
- F360 Adherence: Ensure 100% compliance with the company's F360 system for all operational processes.
- Sales Order & Purchase Order Completion: Process and complete sales orders and purchase orders accurately and in a timely manner.
- Pick Tickets/CFS Completion: Handle pick tickets and CFS (Customer Fulfillment System) documentation to ensure smooth project fulfillment.
- Customer Communication & Scheduling: Answer customer calls, schedule appointments, update customer schedules, and ensure timely communication to maintain high levels of customer satisfaction.
- Appointment Scheduling: Coordinate appointments and update schedules to keep field teams on track.
Qualifications:
- Experience: Previous administrative or office experience preferred, particularly in a customer-facing role.
- Tech Skills: Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook). Familiarity with F360 is a plus.
- Detail-Oriented: Strong attention to detail with the ability to manage multiple tasks and deadlines simultaneously.
- Communication Skills: Excellent verbal and written communication skills for customer interaction and internal coordination.
- Organizational Skills: Strong organizational skills to ensure accuracy and efficiency in all administrative tasks.
Why Work with Us:
- Competitive Pay: We offer a competitive salary based on experience.
- Career Growth: Opportunities for advancement within a rapidly growing company.
- Supportive Team Environment: Work with a team that values collaboration and communication.
- Work-Life Balance: Monday through Friday schedule with flexibility based on operational needs.
Ready to Apply?
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