Commercial Property Operations Coordinator

5 days ago


San Diego, California, United States LOT Management Full time

About LOT Management

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We are a one-stop shop for commercial properties, providing property owners and managers with creative maintenance and improvements solutions.

Salary: $45,000 - $55,000 per year

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This salary is an estimate based on industry standards and the location of our office in Kearny Mesa. We offer a competitive compensation package that includes benefits such as weekly pay, medical, dental, vision, and 401(k) company matching.

Job Description:

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  • Create high-volume RFPs (Request for Proposal), Proposals, and Work Orders covering multiple divisions accurately and timely.">
  • Support communication with Sub-Contractors verifying the schedule of work and collection of invoices.">
  • Assist and support operations to ensure all work details have been captured for the closure of the job.">
  • Prepare and send schedule notifications to clients daily ensuring all parties are aware of job status.">
  • Provide necessary customer service to internal team members (Ops and Accounting) on ad hoc requests.">
  • Gather and prepare data/reports for monthly meetings to discuss outstanding RFPs/Work Orders.">
  • Enter job cost and non-job costed reported hours for the Operations team while performing timecard audits.">
  • Support gathering necessary Client and Vendor information for proper setup within the system.">
  • Assist in open purchase orders process review.">
  • Assist in documentation management (i.e., Credit Card expense reports, W9s, business licenses, etc.).">
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Required Skills and Qualifications:

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  • 1+ year of office or administrative work preferred but not required.">
  • Bilingual in English and Spanish preferred but not required.">
  • Strong oral, written, and interpersonal communication skills.">
  • Strong organizational and interpersonal skills including both written and verbal communication.">
  • Attention to detail and use of reasonable judgment.">
  • Microsoft Office and CRM knowledge (Sage, Zoho, Crystal Reports) preferred but not required.">
  • Ability to maintain confidentiality, work with others collaboratively, and possess good organizational and problem-solving skills.">
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Benefits:

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  • Weekly Pay">
  • Medical, Dental, Vision, and 401(k) company matched">
  • Accrued PTO, Holiday Pay, and CA Sick Days">
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About LOT Management

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ALL HUSTLE, NO HASSLE, DONE RIGHT. We partner with industry-leading property owners and managers by providing janitorial, power washing, sweeping, window cleaning, engineering, maintenance, asphalt, masonry, and parking lot striping services.



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