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Accounting Operations Analyst

2 months ago

Portland, Oregon, United States Commonwealth Full time

We are a reputable Property Management Firm overseeing a diverse portfolio of investment properties across multiple states. Our team is committed to achieving our goals through principles of integrity, leadership, and collaboration. We are currently seeking an Accounting Specialist.

Position Overview: This role involves planning and directing accounting functions within the financial department of our organization, either directly or through supervisory staff.

Benefits Offered:

  • Competitive salary based on experience
  • Comprehensive Medical, Dental, and Life Insurance
  • Flexible spending accounts – Cafeteria 125 Plan
  • 401K Plan with a company match up to 5%
  • 20 accrued personal days annually

Qualifications and Skills:

  • Proficient in computer applications (Microsoft Word, Excel, email, Adobe, and internet navigation).
  • Typing skills and proficiency in ten-key entry.
  • Strong financial and mathematical skills.
  • Detail-oriented with a focus on accuracy.
  • Excellent verbal and written communication abilities.
  • Self-motivated, capable of working independently as well as collaboratively.

Key Responsibilities:

  • Assist in formulating and executing goals, policies, and procedures related to financial management, budgeting, accounting, and payroll.
  • Oversee and contribute to the preparation of various financial statements and reports.
  • Reconcile income and collaborate with property managers to resolve discrepancies.
  • Manage operational tasks such as posting deposits.
  • Prepare and process bills for payment, ensuring necessary approvals are obtained.
  • Handle periodic recurring payments, including owner distributions, loan payments, and property tax obligations.
  • Maintain daily cash management for all accounts within your portfolio.
  • Work with property managers to develop financial budgets for upcoming periods.
  • Conduct internal audits to review accounting and administrative controls.
  • Establish control systems for new financial software and enhance existing procedures.
  • Maintain general and subsidiary ledgers, accounts receivable, revenue distribution, depreciation, costs, operating expenses, and insurance records.
  • Direct and engage in cost analyses and rate studies.
  • Communicate with clients regarding inquiries about their financial reports.
  • Collaborate with property owners and their accountants on year-end tax returns by providing necessary information.
  • Authorize ACH and wire transactions.
  • Post rent payments received at the corporate office.
  • Input ACH bank details into the system.
  • Assist in generating management fee invoices and ensure accurate billing and recoupment monthly.
  • Reconcile credit card statements for all current cardholders and ensure all transactions are accurately recorded.
  • Support rent concession matching between payroll and financial management systems.
  • Conduct bank statement reconciliations for all trust accounts.
  • Participate in training sessions and meetings as required.
  • Additional duties may be assigned as necessary.

Supervisory Role:

This position does not entail direct supervisory responsibilities.



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