Academic Records Specialist

1 week ago


Gunnison, Colorado, United States Western Colorado University Full time

About the Role: We are seeking a highly organized and detail-oriented Graduate Academic Records Specialist to join our team at Western Colorado University. This is an on-campus position with the potential for a hybrid work arrangement.

Responsibilities:
  • Registration and Records Management: Oversee registration tasks, maintain accurate student records, ensure FERPA compliance, and resolve data errors. Serve as the primary contact for student record inquiries and collaborate with the Executive Director on student concerns.
  • Degree Audit: Build and maintain academic requirements in Workday, audit degree progress, identify discrepancies, and ensure accurate reporting. Communicate progress issues to students, program directors, and staff, and collaborate with the Executive Director to resolve student concerns.
  • Database and System Support: Assist in ensuring Workday SIS data integrity by implementing curriculum updates, troubleshooting system issues, and participating in system testing and enhancements. Leverage resources to identify and implement operational solutions. Maintain and update SharePoint sites to ensure information is well-organized, accurate, and accessible for faculty, staff, and students. Upload and manage transcripts and decision letters in the university admission CRM platform. Conduct regular SGS and graduate program website reviews to verify accuracy of information.
  • Curriculum Coordination and Catalog Management: Organize and track curriculum proposals through the shared governance process. Support the Graduate Programs Committee Chair by scheduling meetings and maintaining accurate records. Update the graduate catalog annually and ensure policies and curriculum are accurate across platforms.
  • Communication and Administrative Support: Serve as a point of contact for graduate academic records and policy inquiries. Ensure clear and timely communication with students, faculty, staff, and other stakeholders. Provide administrative support for scheduling, record-keeping, and data entry.
  • Commencement and Event Planning: Plan and coordinate commencement activities and events, including the annual School of Graduate Studies Celebration of Distinguished Achievement in Graduate Studies, verify graduation rosters, manage regalia orders, and serve as a liaison on the Commencement Planning Committee. Collaborate with stakeholders to ensure clear communication of graduation requirements and event details.

Compensation: $52,000-$55,000 per year, based on a 40-hour workweek and a $25.00-$26.44 hourly rate. The position is FLSA non-exempt and overtime eligible.

Benefits: Western offers an excellent benefits package including shared premiums for a comprehensive health insurance plan, dental insurance, retirement plan, life insurance, and other insurance options. After one year of employment, Western provides free tuition for dependents enrolled full time in undergraduate programs for up to four years.

How to Apply: Please submit your application online at Western.edu/jobs, including a letter of application that addresses your qualifications, your resume, and contact information for three professional references.



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