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Property Facilities Coordinator

2 months ago

St Louis, Missouri, United States St. Louis Housing Authority Full time
Job Overview

POSITION SUMMARY:

This role supports the supervision and administration of all affordable housing properties within the St. Louis Housing Authority (SLHA) portfolio. The primary duties include ensuring the physical condition of Agency assets by collaborating with third-party property management agents (PMAs) to assess capital requirements and guarantee ongoing maintenance aligns with HUD standards (NSPIRE/REAC/UPCS). The incumbent will conduct regular site inspections to identify property issues that need resolution, evaluate maintenance strategies and timelines, and engage with residents to ascertain if maintenance requests are being addressed promptly and effectively.

This position will routinely assess SLHA's work order system to ensure appropriate utilization by PMAs, identify trends, and provide recommendations. Responsibilities may also encompass assisting the Agency's Risk Management Team and coordinating various tasks related to insurance claims. Additionally, the role may require offering administrative and technical support for construction and building initiatives.

MINIMUM QUALIFICATIONS:

  • Required knowledge, skills, and abilities for this position are typically acquired through either an Associate's Degree in a relevant field (or completion of technical courses and/or training in property management) and 3-5 years' experience in property maintenance, facilities management, or asset management, or a Bachelor's Degree from an accredited institution in Architecture, Mechanical or Civil Engineering with at least one (1) year of experience in the construction sector, preferably with a background in construction inspections.
  • Ability to maintain records on significant damage to assets, including floods, wind damage, fire, etc., and collaborate with the Director of Operations and Legal Department to ensure timely submission of necessary reports and information to SLHA's insurance provider.
  • Skill in coordinating activities with SLHA's Property Management department for any claims submitted to SLHA's insurance provider to ensure that extraordinary damages are mitigated and repairs are executed promptly. Submit invoices and other documentation for approval and monitor for completion.
  • Ability to oversee PMA's implementation of maintenance and risk management strategies, including but not limited to Preventive Maintenance, Water Mitigation Plans, and Playground Inspections. Maintain records and monitor PMS to ensure compliance.
  • Skill in coordinating and reviewing Pre-Inspections (of site, building, and units) with PMA's utilizing HUD NSPIRE/REAC/UPCS protocols and SLHA standards, policies, and procedures. Conduct periodic site visits at developments to uphold SLHA standards. Ensure resolution of identified property deficiencies.
  • Ability to establish, maintain, and review all construction files, submittals, daily reports, and contractor daily reports, create, compile, and analyze various documents and reports including, but not limited to, project summaries, status reports, percentage completion reports, etc.
  • Knowledge of U.S. Department of Housing and Urban Development (HUD) inspection standards including NSPIRE, Real Estate Assessment Center (REAC) Uniform Physical Condition Standards (UPCS).
  • Knowledge of construction, renovation, and maintenance practices, techniques, materials, and equipment relating to safety regulations used in various property/building maintenance activities.
  • Ability to conduct property inspections and complete written reports detailing property conditions and maintenance needs, work and/or inspect in wet, damp, hot, cold, or dusty environments; ability to stoop and kneel to access inspectable areas and work during inclement weather.
  • Ability to analyze, interpret, summarize, and present relevant information and data effectively, analyze problems, develop alternatives, and implement effective strategies.
  • Knowledge and use of computer software programs (MS Word, Outlook, Excel, Yardi Voyager, or other data processing systems); skill in data entry access and interface with computers through the use of remote devices.
  • Strong time management and organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.
  • Ability to review and interpret Federal, State, and Local policies and procedures, requirements, and similar materials.
  • Ability to resolve issues and maintain effective working relationships with colleagues, PMA staff, and other individuals both within and outside of the Authority.
  • Must possess and maintain a valid driver's license and be insurable under the Authority's automobile insurance.

BENEFITS

Your total compensation encompasses more than just the salary reflected in your paycheck. In addition to a competitive salary, SLHA provides:

  • Medical Plans
    • Dental Plan
    • Vision Plan
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
    • Flexible Spending Accounts for medical or dependent care
    • Paid Time Off: Vacation, Sick, Personal, and Holidays
    • 401a contribution equal to 12.7% of annual salary

SLHA qualifies as an employer for the Public Service Loan Forgiveness Program.