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Human Resources Coordinator

2 months ago

New York City New York, United States City of New York Full time
Job Overview

Position Title: Administrative Manager (Promotional List - DOHMH Only)

Division/Program Overview:

The Division of Mental Hygiene (MHy) within the New York City Department of Health and Mental Hygiene is tasked with overseeing policies, programs, and provider management related to mental health, substance use, and developmental challenges.

The Administrative Services office within the Bureau of Mental Hygiene Administration delivers essential non-programmatic support to the Division, encompassing services such as Personnel Management, Budgeting, Procurement, Equipment and Facilities Management, and Operational Support.


Role Responsibilities:
Reporting directly to the Division's Director of Human Resources Liaison (DHRL), the Personnel Coordinator will undertake the following responsibilities:

  • Oversee and manage the City Time and OTS systems.
  • Monitor all vacancies within the assigned bureau/program.
  • Coordinate and submit all Personnel Action Requests (PAR) for New Hires, Separations, Salary Adjustments, Transfers, etc.
  • Provide technical assistance and personnel support to the assigned bureau/program concerning all personnel-related activities.
  • Maintain and manage bureau/program Organizational Charts.
  • Develop and coordinate periodic reports, forms, and spreadsheets for divisional use.
  • Ensure adherence to personnel procedures and compliance with requirements.
  • Act as the primary liaison with identified candidates, managing inquiries and salary negotiations.
  • Participate in the interview process and manage evaluation sheets.

Preferred Qualifications:
  • Familiarity with Personnel Actions Triggering System (PATS) and City Time.
  • Understanding of NYC Personnel Policies and Procedures.
  • Strong written, verbal, interpersonal, and organizational skills.
  • Proficiency in Microsoft Word, Excel, and Visio.

Why Join Us:
  • Loan Forgiveness: As a prospective employee of the City of New York, you may qualify for federal/state loan forgiveness and repayment assistance programs.
  • Benefits: City employees enjoy exceptional benefits, including:
    • A premium-free health insurance plan, saving employees over $10K annually.
    • Additional health, fitness, and financial benefits may be available based on the position's associated union/benefit fund.
    • A public sector defined benefit pension plan providing steady monthly payments in retirement.
    • A tax-deferred savings program.
    • A comprehensive Worksite Wellness Program offering resources to maintain health while serving New Yorkers.
  • Work From Home Policy: Depending on your role, you may have the opportunity to work from home up to two days a week.
  • Job Security: Enjoy greater job security compared to private sector employment while contributing to the health of NYC.

The New York City Department of Health and Mental Hygiene (NYC Health Department), established in 1805, is the oldest and largest health department in the U.S., dedicated to enhancing the health of NYC residents.

Our mission is to protect the health of every resident and foster a city where everyone can achieve optimal health, regardless of age, background, or location.

We offer a diverse range of programs and services focused on food and nutrition, tobacco control, chronic disease prevention, HIV/AIDS treatment, family and child health, environmental health, mental health, and social justice initiatives.

As the primary population health strategist and policy authority for NYC, we have a rich history of public health initiatives and scientific advancements, serving as a global leader in public health innovation.


Commitment to Equity:

The City of New York is an inclusive equal opportunity employer dedicated to recruiting and retaining a diverse workforce while providing a work environment free from discrimination and harassment based on any legally protected status or characteristic.

The NYC Health Department is committed to providing access and reasonable accommodation to all individuals.