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Facilities Engineering Reporting Specialist

2 months ago

Marquand, Missouri, United States Health & Hospital Corporation of Marion County Full time
Job Summary

The Facilities Engineering Reporting and Operations Coordinator is a critical role within the Health & Hospital Corporation of Marion County, responsible for managing the day-to-day operations of facilities engineering work orders, compliance, and infrastructure. This position requires strong organizational skills, effective communication, and a deep understanding of computerized maintenance management systems.

Key Responsibilities
  • Manage all data, programs, and documentation related to facilities engineering work orders, compliance, and infrastructure.
  • Provide exceptional customer service, answering and dispatching urgent phone requests and associated follow-ups.
  • Update daily boards with high-priority equipment issues and route urgent needs to technicians, supervisors, and managers for timely resolution.
  • Review work order dashboards daily to ensure assignment, progress, and completion.
  • Assess monthly work order PMs to ensure compliance and follow up with responsible supervisors.
  • Facilitate and complete department administrative tasks, including spreadsheet creation, PowerPoint presentations, staff reports, meeting facilitation, and SharePoint site content management.
  • Provide support during Joint Commission, State Board, and Fire Marshall audits and present compliance documentation as needed.
  • Maintain detailed inventories of equipment and spare parts, input new assets/sites as necessary, and create and maintain digital and physical compliance documentation.
  • Collaborate with facility management to develop and maintain schedules and resource leveling using the work order program.
  • Design, print, and maintain asset barcode labels for use with barcode scanning software.
  • Report on key performance indicators monthly to the management team to identify potential failures, risk mitigation efforts, and increase efficiency throughout the environment.
  • Administer the work order program, temperature monitoring system, and TMS Side Kick mobile work order system.
Requirements
  • Associate degree from an accredited engineering or business college or university with 2 years of progressive business environment work experience within an engineering, utility, construction, consulting, or operations-related discipline.
  • 7 years directly applicable equivalent experience will be considered in lieu of Associate's degree requirement.
  • Valid Indiana Driver's License.
Knowledge, Skills & Abilities
  • Effective written and verbal communication.
  • Knowledge of Joint Commission, State Board of Health, and N.F.P.A. regulations.
  • Organizational abilities.
  • Advanced understanding of computerized maintenance management systems such as TMS.
  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Bartender Designer, Adobe Acrobat, TMS Sidekick, and Microsoft SharePoint.
  • Ability to read architectural and engineering construction documents.
  • Data analysis and reporting skills.
  • Ability to adapt to new technology and set up maintenance staff communication devices for use in completing work orders.
  • Ability to teach staff on related systems and tasks.