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Administrative Support Coordinator
2 months ago
Eastridge Workforce Solutions is a prominent provider of workforce management solutions, dedicated to linking skilled professionals with significant career paths. We are seeking a Clerical Support Specialist to assist an organization committed to enhancing water quality and minimizing pollution to natural resources. The successful candidate will possess a minimum of 1 year of experience in an administrative capacity.
KEY RESPONSIBILITIES
- Welcomes visitors in a courteous, friendly, and professional manner; addresses routine inquiries, general informational requests, and complaints from the public, regulated community, and partner agencies, or directs them to the appropriate personnel as needed.
- Oversees the phone system and manages incoming call traffic for staff, while maintaining general voicemail messages.
- Handles all incoming mail for the department and distributes it to the relevant parties in accordance with organizational policies.
- Assists with the preliminary completeness review of applications received; assesses the acceptance of applications for processing and review.
- Collects and processes fees related to program activities.
- Establishes and maintains filing systems, including databases, paper files, and logs for all applications received.
- Maintains records and processes administrative functions such as staff time and attendance, equipment and supply inventory, event registrations, and vehicle mileage and fuel records.
- Organizes credit card receipts from staff and compiles data into monthly financial reports; duplicates all receipts for managerial review.
- Supports management and technical staff with correspondence needs, including retrieving requested items from files, copying, and organizing materials.
- Acts as the Secretary to the Board of Directors; prepares Board documents, attends all scheduled Board meetings, and creates meeting minutes.
EDUCATION & EXPERIENCE REQUIREMENTS
- High School Diploma or GED.
- 1 year of college or a certificate from an office administration program; OR 1-2 years of general office experience.
SKILLS AND QUALIFICATIONS
- Proficient in QuickBooks, MS Office, and Excel.
- Ability to prepare and analyze comprehensive reports, execute assignments, and manage existing and proposed programs.
- Capable of reading, writing, speaking, understanding, or communicating in English sufficiently to perform the duties of this position.
- American Sign Language may also be considered as acceptable forms of communication.
Benefits: For information regarding benefits available to Eastridge's temporary employees, please refer to the provided link. Occasionally, Eastridge's clients may offer additional benefits to Eastridge employees while on assignment. Details about these benefits will be communicated when applicable.
Eastridge Workforce Solutions is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.
Certain clients require Eastridge to perform background checks, and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds.
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