Senior Executive Coordinator

2 weeks ago

Dublin, California, United States Tailored Brands Inc Full time
Tailored Brands, Inc. stands as a prominent omni-channel specialty retailer in menswear, offering a diverse range of formal and business casual attire, alongside being the leading provider of tuxedo rental services across the U.S. and Canada. Our retail presence spans all 50 states and Canada, with U.S. stores operating under renowned brands such as Men's Wearhouse, Jos. A. Bank, Men's Wearhouse and Tux, and K&G Fashion. In Canada, we proudly operate under the brand name Moores across ten provinces. Our mission is to empower individuals to feel confident and look their best during significant life events. We achieve this by prioritizing customer satisfaction, fostering teamwork to meet shared objectives, and pursuing excellence through continuous improvement. We believe in the value of diversity and the strength it brings to our organization, and we encourage courageous actions that align with our values. If you aspire to make a meaningful impact, join a dynamic team, and pursue personal growth, you may find this opportunity aligns with your aspirations.

Position Overview

The Senior Executive Coordinator will deliver comprehensive administrative support to three high-level executives. This role involves close collaboration with business leaders to facilitate seamless travel arrangements, manage calendars, and organize complex meetings, alongside other essential administrative functions. You will cultivate strong relationships and trust with executives and key stakeholders throughout the organization. This position demands independent judgment and the capability to coordinate activities, agendas, and business events for Senior Leaders. This is a hybrid role based in a dynamic work environment.

Key Responsibilities
  • Provide proactive support by anticipating needs and identifying opportunities to enhance efficiency in daily operations.
  • Employ a strategic mindset in scheduling and coordinating meetings, including preparing agendas and distributing minutes as necessary.
  • Exhibit exceptional calendar management skills to handle intricate schedules, prioritizing inquiries and requests effectively.
  • Organize travel logistics, including creating detailed itineraries and arranging transportation and accommodations.
  • Plan and coordinate all logistical aspects of office and off-site meetings, training sessions, and events.
  • Develop engaging PowerPoint presentations and other visual materials; draft correspondence in the executive's name while exercising discretion.
  • Assist in project execution through tasks such as creating dynamic presentations and managing team schedules.
  • Serve as a gatekeeper, screening and prioritizing incoming communications and meeting requests.
  • Maintain up-to-date distribution lists, organizational charts, and contact information.
  • Respond promptly to urgent requests and situations requiring immediate attention.
  • Oversee event planning and management for team-building activities and off-site gatherings.
Qualifications
  • Bachelor's degree or equivalent combination of education and experience.
  • 5+ years of experience as an Executive Assistant supporting C-level executives or senior management.
  • Proficient in interpreting data to produce professional documents, spreadsheets, and presentations.
  • Outstanding organizational skills with the ability to manage multiple tasks while maintaining confidentiality.
  • Demonstrated ability to manage interruptions and shifting priorities effectively.
Work Environment and Requirements
  • Ability to work at a computer for extended periods.
  • Capability to perform physical tasks such as bending and reaching.
  • Able to lift and move items weighing up to 25 pounds occasionally.
  • Regular work hours of 40 hours per week, as required.
  • Hybrid work model with flexibility for in-office days.
Benefits

This position offers a comprehensive benefits package, including health, dental, and vision insurance, retirement savings, life insurance, paid time off, and employee discounts.

Work-Life Balance

We recognize the importance of balancing work and personal responsibilities. Our programs support various life stages and include initiatives such as:
  • Meeting-Free Fridays to focus on work and personal development.
  • Summer Fridays for an early start to the weekend.
  • Early departures before company-observed holidays.

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