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Packaging & Distribution Specialist

2 months ago

Tallahassee, Florida, United States AccountantsWorld Full time
Job Description

We are seeking a highly organized and detail-oriented Operations Coordinator to join our team at AccountantsWorld. As a key member of our payroll team, you will play a crucial role in ensuring the smooth and accurate delivery of payroll documents to our clients.

Key Responsibilities:

  • Manage Printing and Shipping Operations: Oversee the end-to-end process of printing, packaging, and shipping payroll documents, ensuring everything runs on schedule and with precision.
  • Drive Process Improvement: Continuously evaluate and enhance our printing and shipping workflows to boost efficiency, reduce costs, and elevate overall performance.
  • Maintain Quality Control: Implement rigorous quality checks to guarantee the accuracy of printed materials and ensure compliance with regulatory standards and company policies.
  • Manage Inventory: Keep a close eye on inventory levels of printing supplies, packaging materials, and shipping resources, ensuring we're always well-stocked.
  • Coordinate with Vendors: Work with external printing and shipping vendors to ensure timely service and delivery.
  • Deliver Outstanding Customer Service: Collaborate with our customer service team to address any client inquiries or issues related to printing and shipping, ensuring a top-notch client experience.
  • Ensure Compliance and Security: Uphold data protection regulations and implement security measures to protect sensitive information throughout the printing and shipping process.

Requirements:

  • Proven Experience: A strong background in managing printing and shipping operations, ideally in payroll, financial services, or a related industry.
  • Technical Proficiency: Familiarity with printing and shipping software, systems, and equipment.
  • Compliance Knowledge: An understanding of data protection regulations and experience in implementing security protocols.

Key Qualities:

  • Organizational Excellence: Exceptional organizational and time management skills, with a sharp attention to detail.
  • Problem-Solving Skills: The ability to think on your feet and make sound decisions under pressure.
  • Communication Savvy: Strong interpersonal skills, with the ability to work effectively with both internal teams and external vendors.
  • Customer-Centric Approach: A dedication to delivering exceptional service and ensuring client satisfaction.