Corporate Legal Secretary

2 days ago


Houston, Texas, United States Wegman Full time
Job Overview

We are seeking an experienced Corporate Legal Secretary to provide administrative and document processing support to our team of attorneys and paralegals.

Key Responsibilities
  • Maintain accurate and up-to-date client billing records and work closely with our billing department to ensure timely processing of client invoices.
  • Review and revise monthly proformas, prepare correspondence, and submit revised proformas and drafts to lawyers for approval.
  • Stay up-to-date on client billing guidelines and advise the billing department and lawyers on any special exceptions or changes.
  • Work with underwriting bills, including approved timekeepers, rate charts, billing agreements, and special exceptions.
  • Provide administrative support as needed, including composing, proofreading, and editing documents and correspondence.
  • Maintain and manage calendars, schedule meetings and conferences, and coordinate travel arrangements.
  • Coordinate outsourced copy jobs, provide photocopying and scanning services, and handle incoming mail and emails.
  • Draft, edit, and disseminate information through presentations, charts, graphs, and other visual aids.
  • Interact with clients, vendors, lawyers, and staff to maintain good relations and provide excellent customer service.
  • Closing files per lawyer requests and reconciling and submitting travel, client development, and client expenses for reimbursement.
Requirements
  • Minimum of five years of work experience in a law firm environment or related professional experience.
  • Knowledge of legal terminology, court systems, and rules for filings and correspondence.
  • Strong knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, and PowerPoint.
  • Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, Intapp Time, and Aderant software.
  • Knowledge of Chrome River and BB Conference Scheduler software.
  • Ability to multi-task and work well under time constraints.
  • Ability to work well independently and in a team environment.
  • Reliable, self-starter, and professional demeanor.


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