Administrative Assistant to the Vice Rector

2 weeks ago


Ambler, Alaska, United States Archdiocese of Philadelphia Full time
Job Description

St. Charles Borromeo Seminary is seeking a highly skilled and organized Administrative Assistant to provide support to the Vice Rector. The ideal candidate will have excellent communication and organizational skills, with the ability to maintain confidentiality and work independently.

Key Responsibilities:

  • Provide administrative support to the Vice Rector, including scheduling appointments, preparing correspondence, and maintaining records.
  • Coordinate the admissions process, including reviewing applications, updating databases, and providing reports to the Rector and other clergy.
  • Facilitate the visa process for foreign seminarians, including providing necessary documents and coordinating with consulates and embassies.
  • Maintain a current list of foreign seminarians and their passport/visa status.
  • Provide support for special projects, including budget planning, coding invoices, and processing payments.

Requirements:

  • College degree preferred or demonstrated proficiency with secretarial responsibilities and the communication arts.
  • Proficient in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
  • Excellent organizational and communication skills, with the ability to work independently and maintain confidentiality.

About St. Charles Borromeo Seminary:

St. Charles Borromeo Seminary is the oldest Catholic institution of higher learning in the Archdiocese of Philadelphia. Our mission is to form priests to be shepherds after the heart of Jesus Christ, and permanent deacons, religious and lay men, and women for various forms of ministry, service, and discipleship.



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