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Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Learn And Play Montessori School. The successful candidate will provide exceptional support to our front office operations, ensuring seamless communication with staff, parents, and visitors.
Key Responsibilities- Front Office Operations: Coordinate all front office activities, including greeting visitors, responding to inquiries, and maintaining records.
- Communication: Regularly communicate with staff and parents to ensure the school is operating at its highest standard.
- Clerical and Administrative Functions: Perform routine tasks such as drafting correspondence, scheduling appointments, and organizing records.
- Database Management: Manage confidential information and create, maintain, and update records as needed.
- Supply Management: Maintain supply inventory, anticipate needs, and place orders as required.
- Office Maintenance: Ensure the office is well-organized, and equipment is in good working order.
- Calendar Management: Develop and maintain calendars, including staff monthly calendars, vacation calendars, and scheduling of events.
- Meetings and Scheduling: Schedule meetings and other arrangements for staff and ensure coordination of school activities.
- Team Collaboration: Communicate and cooperate with other departments to ensure seamless coordination of school activities.
- Education: Associate Degree or in Early Childhood Education preferred.
- Computer Skills: Proficient in Microsoft Office and experience with Sharepoint a plus.
- Communication Skills: Excellent verbal and written communication skills, with the ability to communicate effectively with staff, children, and parents/guardians.
- Leadership and Organizational Skills: Excellent leadership, organizational, and planning skills, with the ability to adjust to changing schedules and priorities.
- Problem-Solving Skills: Ability to solve practical problems, multi-task, and establish effective priorities.
- Teamwork: Able to work both independently and in a team environment, with the ability to execute duties with minimum direction to meet deadlines.
- Competitive Salary: $24-$25/hr. DOE.
- Benefits Package: 70% Paid Medical, Dental, and Vision, Paid Time Off (PTO), Paid Sick Leave, 12 Paid Holidays, Paid Week-off in December, 401K, and Childcare Discount for full-time employees.
- Professional Development: Opportunities for growth and development within the company.
