Financial Operations Assistant

6 days ago

Rockledge, Florida, United States C2 Global Professional Services Full time
Fiscal Support Specialist Job Description

Overview:

We are seeking a highly organized and detail-oriented Fiscal Support Specialist to join our team at C2 Global Professional Services. As a key member of our Fiscal Operations team, you will provide financial and administrative support to ensure the smooth operation of our payroll and customer support services.

Key Responsibilities:

  • Process bi-weekly payroll, including compilation of employee or customer time reporting and payroll data from timesheets.
  • Review employee or customer timesheets for accuracy and completeness, and enter payroll data into the payroll system.
  • Review employee or customer payroll reports and other information to ensure accuracy and completeness, and to resolve payroll discrepancies.
  • Record changes to employee or customer information, including pay rate changes, transfers, and resignations.
  • Provide employee or customer information to managers and employees on minor payroll matters and tax issues.
  • Coordinate Payroll and Work Experience matters with Human Resources.
  • Maintain and update employer contracts database.
  • Review contracts for compliance with applicable policies.
  • Prepare reports to track customer support services costs, including Individual Training Accounts (ITAs), training and tuition, transportation, and other support costs as authorized by Workforce Solutions.
  • Maintain records for Work Experience and On-the-Job-Training (OJT) Agreements.
  • Complete monthly and ad-hoc reports.

Requirements:

  • Bachelor's Degree from an accredited college or university in a related field preferred, and 1 year's work-related experience, preferably in a workforce development environment, or
  • Associate Degree from an accredited college and 3 years' work-related experience, preferably in a workforce development environment, or
  • High School Diploma or equivalent required and 5 years' work-related experience, preferably in a workforce development environment.
  • Excellent verbal and written communication skills.
  • Demonstrated customer service skills, problem-solving, and critical thinking skills.
  • Demonstrated computer skills, with experience using Office software, including spreadsheet software, and related database programs.
  • Working knowledge of office machinery and automation, including any applicable software packages.
  • Ability to develop and maintain effective working relationships with management, coworkers, Board staff, and the general public.
  • May be required to utilize a personal automobile in traveling from site to site while performing duties and responsibilities, requiring a current valid driver's license and current automobile liability insurance.
  • Must be organized and detail-oriented.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands for finger coordination, reach with arms and hands, pull standard file cabinet and vertical file drawers, lift/carry 10 pounds of paper, drive a vehicle, stoop, kneel, talk, and hear. Occasional travel required.

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