Graduate Studies Program Manager

6 days ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled and experienced professional to join our team as an Assistant Director of Graduate Studies. This is a full-time University Managerial and Professional Staff position with benefits.

Key Responsibilities
  • Provide career development support to LL.M. students and graduates, including advising on job search strategies, resume and cover letter review, and interview preparation.
  • Respond to inquiries from current and prospective students about the Graduate Studies Program and its application process and requirements.
  • Participate in initial review of applications to ensure they are complete.
  • Assemble materials for information sessions, in-person Law School tours, and overseas recruiting trips.
  • Coordinate shipments to overseas locations, including the shipment of sensitive documents.
  • Maintain and update applicant and student files using Microsoft Access, ACES2/ Unite, Symplicity, and University/Law School systems.
  • Present and provide logistical support for on-site and remote Graduate Studies Program events.
  • Offer assistance and resource referrals to students experiencing cultural adaptation issues, homesickness, academic, or other personal issues.
Requirements
  • Bachelor's degree plus four years of work experience.
  • Familiarity with job market and career trends for international LLMs, or willingness to learn.
  • Commitment to high-quality customer service, responding promptly and accurately to internal and external stakeholders.
  • Comfort speaking in public, ability to successfully lead workshops and presentations.
  • Strong written and verbal communication skills.
  • Strong attention to detail and ability to handle multiple tasks at the same time.
  • Self-starter, able to work independently.
  • Ability to exercise good judgment and be discreet when dealing with sensitive information.
  • Ability and willingness to follow University policies.
  • Technology savvy, proficient in MS Office (Word, Excel, PowerPoint) and CRM platforms.
Preferred Qualifications
  • Law degree (e.g., J.D. or LL.M.), or master's degree in related area.
  • Experience working with international students or professionals.
  • Experience living, working, teaching, or studying abroad. Multiculturally-aware and able to employ sensitivity when interacting with international graduate students of diverse backgrounds.
  • Knowledge of and experience with Microsoft Access, ACES2/ Unite, Slate, student registration system software (e.g., UVA's SIS), and/or Symplicity.
  • Fluency in at least one foreign language is a plus.
What We Offer

This position requires most work to be performed in person at the Law School, with the opportunity to perform a limited amount of work remotely in accordance with Law School policy. The position also requires the flexibility to participate in occasional evening and/or weekend work, as dictated by program needs.

We are an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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