Senior Legal Administrative Assistant

2 weeks ago


Lafayette, Louisiana, United States Mahtook & Lafleur Full time
Job Overview

Mahtook & Lafleur, a prominent legal firm specializing in Admiralty, Maritime & Energy, Insurance Defense, Title, and Real Estate, is in search of a dedicated Legal Administrative Assistant. The ideal candidate will possess a degree and have prior experience in a legal environment.

Key Responsibilities
  • Manage phone communications and respond to general inquiries via email.
  • Initiate and structure new case files efficiently.
  • Support attorneys by maintaining orderly documentation, ensuring both electronic and physical copies are readily accessible.
  • Oversee calendar management, including the scheduling of meetings, appointments, and depositions, while ensuring deadlines are met through timely reminders.
  • Facilitate the opening and closing of files and assist in conducting conflict checks.
  • Handle incoming and outgoing correspondence, including mail and faxes.
  • Transcribe electronic dictations accurately.
  • Draft and prepare legal correspondence and pleadings.
  • Conduct electronic filings with both State and Federal Courts.
  • Demonstrate proficiency in typing various legal documents such as appeals, complaints, discovery requests, motions, pretrial agreements, subpoenas, and summonses.
  • Record attorney billable hours in the firm's time and billing system.
  • Maintain positive relationships with clients through effective communication.
Qualifications

The successful candidate will exhibit exceptional organizational and time management abilities, along with strong verbal and written communication skills. Proficiency in legal administrative tasks, client relationship management, and attention to detail is essential. Candidates should also be skilled in MS Word, Outlook, Adobe, and Excel.

Benefits

We offer a comprehensive benefits package that includes Health Insurance, Vision, Dental, Paid Time Off, 401k contributions, and Free Parking.

Compensation

Salary is commensurate with experience.



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