Research Administration Manager

1 month ago

Seattle, Washington, United States AAHI Full time
Job Summary

The Manager of Sponsored Research Administration will oversee the Research Administration function, encompassing pre-award and post-award activities for AAHI's sponsored research portfolio. This critical role collaborates across the organization to support Principal Investigators, Project Managers, Finance, and Legal teams.

Key Responsibilities
  • Lead proposal development and new opportunity management as the administrative point of contact.
  • Identify external funding opportunities that align with the institute's research priorities.
  • Review new funding opportunities and/or terms and conditions, highlighting key compliance requirements.
  • Assist PIs and PMs in developing and submitting accurate proposal budgets and compliant proposal materials, interpreting sponsor guidelines, organizational policies, and federal regulations.
  • Track proposal status and communicate with funding agencies regarding the review and award process, maintaining an up-to-date and accessible list of proposals and their status.
  • Identify required cost sharing or other proposal requirements.
  • Ensure all required proposal documentation for subrecipients is complete and compliant prior to submission.
  • Monitor month-to-month balance of award funds, lead efforts to reforecast expenditures, prepare FAR 52.232-20(b) cost-to-complete analyses for submission to sponsors, and provide guidance to scientists to ensure grant funds are used in accordance with approved budget and applicable sponsor policy/regulation.
  • Review and approve invoices and billings to funding agencies in a timely manner, coordinating with Finance and PMs/PIs.
  • Assist in submitting progress reports in coordination with PIs and PMs.
  • Originate subawards and subcontracts in collaboration with the Legal department, including conducting 2 CFR 200.331 determinations and Uniform Guidance risk assessments.
  • Monitor awards made to subrecipients, including approval of subrecipient invoices, effort reporting, etc.
  • Contribute to financial oversight of awards and compliance with applicable policy and regulation by serving as an internal control and interpreting sponsor cost principles for determination of allowable costs.
  • Support the Finance department in compliance matters, including responding to auditor requests during Federal Single Audit.
  • Ensure timely and appropriate closeout of sponsored projects per sponsor requirements.
Requirements
  • 5-7 years' experience working in a medical research environment, either at an academic institution, non-profit organization, clinical research site, or pharmaceutical/biotech organization.
  • Three (3) years of experience in federal research award management (preferably research awards with NIH, NIAID, DoD, etc).
  • Three (3) years of experience in managing FAR-based contracts.
  • Previous experience managing a person(s) or team.
  • Proven track record of success in grant and contract development with the federal government.
  • Experience with Uniform Guidance Single Audits and federally negotiated indirect cost rate proposals strongly preferred.
  • Ability to work with the Legal Department and federal contracting officer(s) to apply federal regulations to contract negotiations and management.
  • Understanding of federal grant and contract budgeting and ability to manage award budgets in collaboration with Finance Department and PMs/PIs.
  • Able to communicate complex information to all levels of the organization in a way the audience can understand.
  • Ability to quickly learn changing technologies related to grants and contracts management.
  • Experience with grants and contracts systems; require solid working knowledge of Microsoft 365 (including Word, Excel, and Power Point and the collaborative aspects of these applications in OneDrive/SharePoint).
  • Ability to clearly communicate both verbally and in writing with all levels of the organization.
  • Ability to manage and prioritize multiple projects/tasks.
Benefits
  • Comprehensive compensation plan including medical, dental, vision, and up to 2 months paid leave per year.
  • Up to 6 weeks' Vacation & Sick pay, 11 holidays, and end of year week shutdown.
  • Group Life, AD&D, Short & Long-term disability, Hospital Indemnity, Accident, Flexible Spending Accounts (HSA and Dependent Care), Matching 401(k) Retirement Plan, Commuter benefits, Employee Assistance Plan (EAP), Flexible work schedule, Mindfulness/Fitness App, Discount Marketplace, Identify Theft & Travel Protection, Group Workouts, and Training Opportunities.

AAHI is an equal opportunity employer and is committed to inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an E-Verify Employer.

AAHI is a nonprofit biotech research institute, bringing together the best experts, technologies, and platforms to create accessible, high-quality products and solutions for harnessing the immune system to alleviate disease. We are building a world where every person has access to tools that harness their immune system and allow them to live a healthy life, free of illness and disease.

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