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Safety Support Coordinator

2 months ago

Fremont, California, United States City Rise LLC Full time
Job Overview

Salary: $22.00 - $28.00

Department: Safety & Training

Employment Type: Full-Time

Compensation Range: $22.00 – $28.00

Benefits: Comprehensive Medical/Dental/Vision, Paid Time Off, 401K with employer match, Life Insurance

About City Rise LLC

City Rise LLC is a leading provider of traffic control solutions in Northern California, dedicated to delivering exceptional safety services to various construction projects. Our mission is to ensure a secure environment for our workforce, clients, and the general public while facilitating smooth operations on job sites.

Position Summary

The Safety Administrative Assistant plays a crucial role in supporting the Safety and Training department by managing administrative tasks and ensuring the smooth operation of safety initiatives. This position requires in-person attendance at our office.

Key Responsibilities
  • Provide comprehensive administrative assistance to the Safety and Training department, including calendar management, meeting coordination, and appointment scheduling.
  • Assist in the development, distribution, and upkeep of safety training materials, manuals, and presentations.
  • Maintain meticulous records of training sessions, certifications, and compliance documentation.
  • Coordinate logistics for safety training events, ensuring all necessary resources are available.
  • Support the formulation and execution of safety policies and procedures.
  • Act as a liaison for employees regarding safety-related inquiries and issues.
  • Assist the Safety Manager with incident investigations, including documentation of workplace incidents.
  • Collaborate with other departments to enhance communication and coordination of safety initiatives.
  • Help organize and execute safety drills and emergency preparedness exercises.
  • Compile and analyze data related to safety performance and training effectiveness.
  • Perform general office duties, including answering phones and managing departmental correspondence.
  • Organize office documentation to improve efficiency.
  • Take minutes during Safety Committee meetings.
  • Manage inventories of Personal Protective Equipment, including tracking and distribution.
  • Monitor and update Safety Scorecards, including OSHA and CalOSHA logs.
  • Assist in the creation and dissemination of Safety Awareness materials.
  • Support various projects and generate statistical reports as needed.
  • Ensure all electronic safety training files are current and complete.
  • Assist with quarterly safety raffles and related tracking.
  • Handle ad-hoc projects and tasks as assigned.
Qualifications
  • High school diploma required; Associate degree preferred.
  • Minimum of 2 years' experience in administrative roles.
  • Experience in a Safety and Training environment is highly desirable.
  • Familiarity with the Construction Industry is a plus.
  • Strong organizational and administrative skills are essential.
  • Excellent written and verbal communication abilities.
  • Reliable attendance and punctuality are expected.
  • Proficiency in Microsoft Office Suite, including Excel and PowerPoint.
  • Ability to adapt quickly and manage multiple tasks effectively.
Physical Requirements
  • Occasional lifting of up to 20 lbs.
  • Prolonged periods of sitting and working on a computer.
  • Manual dexterity for keyboarding and repetitive tasks.

Equal Employment Opportunity: City Rise LLC is committed to providing equal employment opportunities and does not discriminate based on race, color, creed, religion, national origin, sex, age, sexual orientation, marital status, disability, or veteran status.