Program Coordinator
3 weeks ago
This position provides routine clerical and secretarial support to the Program Department, including Program Secretary, Women's and Men's Ministries. The successful candidate will also perform Program Specialist duties, such as overseeing Women's Auxiliary, Community Care, Older Adult ministries, and assisting with Women's Ministries divisional visits and programs.
Key Responsibilities- Coordinate Program Department activities and maintain the department calendar.
- Perform clerical support functions, including collecting, sorting, prioritizing, and distributing mail.
- Collect and update divisional reports and maintain the Divisional Calendar.
- Assist with events and projects by preparing forms, mailing, sending and receiving registrations and confirmations, running errands, and assisting with volunteers.
- Coordinate and prepare forms, registrations, surveys for Divisional events and programs.
- Provide creative assistance in preparing posters, programs, and other items for Divisional program ministry events.
- Attend residential camps, which may require overnight stays, as directed, including Women's Camp, Men's Camp, and Senior Camp.
- Provide leadership and assist in planning and implementing Senior Camp.
- Provide clerical support in planning and housing campers for Women's Camp, Men's Camp, and Senior Camp, as well as Divisional events at Echo Grove Camp.
- Plan and attend Women's Auxiliary meetings, events, and outings, including set up and tear down.
- Assist with disseminating information to the corps regarding all program ministries.
- Inventory and order office supplies for the Program Department.
- Provide resources to the Division for Community Care, Older Adult ministries, Men's ministries, gather and submit reports as needed.
- Oversee Veteran's Affairs information and accreditation Division-wide, as needed.
- Assist with annual orientation for new officers to DHQ.
- Assist with Women's ministries reviews throughout the Division and assist with attending Women's ministries events when needed.
- Two years of college or any equivalent combination of training and experience that provides the required knowledge, skills, and abilities.
- One year of related work experience.
- Become familiar with Salvation Army computer program systems, such as CMS and TSAMM.
- Assist in holiday decorating at DHQ.
- Obtain a full understanding of the DHQ phone system.
- Maintain a positive work atmosphere by behaving and communicating in a manner that fosters good relationships with officers, co-workers, and supervisors.
- Proficient in Microsoft Office 365.
- Working knowledge of TEAMS and SharePoint.
- Willingness to learn new software as needed.
- Complete Safe From Harm training and keep current as needed.
- Maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR).
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