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Administrative Support Specialist

1 month ago

Baltimore, Maryland, United States Complete Conversion Services, Inc Full time
Job Summary

Complete Conversion Services, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for managing subcontractor/vendor relationships, conducting telephone interviews, and facilitating the onboarding process.

This is a full-time position that offers a competitive salary, quarterly bonuses, 401-K, profit-sharing, health and dental insurance, retirement plans, and generous PTO for vacations, sick leave, and holidays.

Key Responsibilities:

  • Manage subcontractor/vendor relationships, including licensing and insurance verification.
  • Conduct telephone interviews with potential subcontractors and employee prospects.
  • Facilitate the onboarding process, including licensing and insurance verification for new subcontractors.
  • Provide accounts payable support and processing.
  • Offer material supply support.
  • Assist with company vehicle management, among other duties.

About Complete Conversion Services, Inc.:

Complete Conversion Services, Inc. is a premier general contractor specializing in value-added projects. Our operational base is located in Pasadena, MD, and our expertise encompasses commercial construction, renovations, large-scale turnkey multi-family renovations, tenant fit-outs, fire restoration, and reconstruction in the Baltimore, DC, and Northern VA Metro areas.

We foster a positive workplace attitude, maintain a supportive environment, and offer incentive programs, resulting in high employee retention and low turnover rates.

Qualifications:

  • Bi-lingual English/Spanish proficiency is a must.
  • Essential computer skills, including QuickBooks, Excel, and email.
  • Outstanding communication skills.
  • Ability to follow directions, eagerness to learn, and the capability to multitask in a fast-paced environment.
  • Dedication to ensuring complete client satisfaction.
  • Customer service and accounts payable experience is a plus.
  • Experience in subcontractor scheduling and material supply is an additional advantage.