Legal Support Specialist

4 weeks ago


Los Angeles, California, United States Gable Search Group Full time
Legal Assistant Job Description

Gable Search Group is seeking a highly skilled Legal Assistant to support a team of attorneys in New Orleans, LA. As a key member of our team, you will be responsible for providing administrative and substantive legal support, ensuring the efficient operation of the group.

Key Responsibilities:
  • Utilize technology to optimize the group's workflow and productivity.
  • Prepare documents by transcribing, formatting, and editing text, data, and graphics using office software applications.
  • Develop knowledge of legal processes to ensure accurate preparation of client documents and timely filing deadlines.
  • Coordinate e-filings and filings in state courts, handle mail, faxes, and scan documents.
  • Maintain the daily calendar of each attorney, including scheduling appointments, meetings, and travel arrangements.
  • Manage Outlook contacts for each attorney as needed.
  • Open and close files, assist with conflicts checks, and provide support with timesheets and billing matters.
  • Request reimbursement for attorneys through ChromeRiver and for client costs through Accounts Payable.
  • Maintain a professional working relationship with clients, requiring discretion and judgment.
  • Regular and predictable attendance is essential for this role.
Requirements and Qualifications:
  • A high school diploma or equivalency is required; an Associate's Degree or related education is desirable.
  • 3+ years of litigation secretarial experience in a law firm environment is preferred.
  • Strong knowledge of office software applications, including Word, Excel, PowerPoint, Outlook, and PDF.
  • Working knowledge of legal practices, terminology, documents, and court procedures.
  • Flexible approach, ability to work under pressure, and handle multiple priorities from multiple sources.
  • Excellent typing, spelling, grammar, proofreading, transcription, and general clerical skills.
  • Ability to coordinate work activities, prepare legal correspondence and documents, transcribe dictation, organize and maintain files and records.
  • Ability to operate standard office equipment, including personal computers, copiers, multi-function printers, facsimile, and telephone.


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