Administrative Assistant III for Fine Arts

2 weeks ago


Miami, Florida, United States Barry University Full time
Fine Arts Administrative Assistant III Job Description

The Fine Arts Administrative Assistant III plays a vital role in providing exceptional support to the Chair, Assistant to the Chair, and Fine Arts faculty. This position requires a highly organized and detail-oriented individual who can manage multiple tasks and responsibilities with ease.

Key Responsibilities:
  • Provide administrative support to the Chair, Assistant to the Chair, and Fine Arts faculty, including responding to phone calls, emails, and correspondence.
  • Manage personnel files, data entry, and paperwork, ensuring accuracy and confidentiality.
  • Coordinate departmental courses through AIS, prepare Dean's and President's lists, and serve as liaison to Facilities Management, Conference & Event Services, Marketing, DoIT, and AIS.
  • Assist with the supervision of Work Study students and help maintain the Music programs inventory and loaner system for instruments.
  • Provide administrative and clerical support to the Fine Arts Department, including communicating information clearly and efficiently, taking minutes for departmental meetings, and helping faculty and staff secure and prepare materials for departmental projects, reports, and presentations.
  • Manage the office facilities, including serving as liaison to Facilities Management, initiating and following up on work requests, and maintaining a monthly report documenting facilities-related issues.
Requirements:
  • 1-3 years of previous work experience in an administrative role.
  • Advanced knowledge of Word, Excel, and other Microsoft Office applications.
  • Expert written and oral communication skills.
  • Ability to perform advanced clerical and administrative support duties.
  • Bachelor's degree preferred.

Barry University offers a comprehensive benefits package to full-time employees, including health, dental, vision, life insurance, retirement, tuition assistance, paid time off, and work-life balance initiatives. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.



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