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Accounts Payable Specialist

1 month ago

Warren, United States Tandym Group Full time

Accounts Payable Specialist

A pharmaceutical company in New Jersey is seeking a motivated Accounts Payable Specialist to join their staff. This role reports onsite in Warren at least 1 day per week.

The Contract, Accounts Payable Specialist is responsible for assisting in the day-to-day activities of the Accounts Payable (A/P) function and acting as a business partner to their respective business area.

This includes, but may not be limited to, the accurate and timely review, verification and processing of vendor invoices and payments.

He/she also maintains an organized filing system, assists with AP documentation, process improvements, reporting and projects as needed and conducts all assignments in accordance with company policies and Sarbanes-Oxley (SOX) guidelines.

The incumbent works cross-functionally with internal departments and external resources on Accounts Payable related issues. The Contract, Accounts Payable Specialist supports adherence to relevant regulatory requirements and company Standard Operating Procedures (SOPs) as appropriate.

Primary duties/responsibilities:

  • Reviews invoices for compliance with company policies and signature authority limits and processes invoices and related vendor documents (i.e., purchase orders, goods receipts, etc.); reconciles and codes invoices and ensures invoices are appropriately approved.
  • Ensures proper record retention of A/P documentation including, but not limited to: maintaining vendor files and accurately e-filing invoices and related documents.
  • Accurately enters transactions into accounting system and records any adjustments.
  • Prepares weekly ACH, Checks and wire transfer requests and creates and maintains bank templates.
  • Assists with reporting and month, quarter, and year-end close processes.
  • Builds and maintains positive internal and external relationships while researching and resolving invoicing issues.
  • Handle ERP workflow exceptions and clear them from the system according to the established procedures.
  • Performs other tasks and assignments as needed and specified by management.

Knowledge/Skills Required:

  • Minimum level of education and years of relevant work experience.

A Bachelor's Degree preferred and a minimum of 2 years of current, related Accounts Payable or Accounting experience, ideally within a pharmaceutical, biotechnology or related industry OR equivalent experience and/or education.

Special knowledge or skills needed and/or licenses or certificates required:

  • Familiarity with taxes and three-way matching (i.e., purchase orders, invoices, and receipts).
  • Excellent customer service skills.
  • Proficiency with Microsoft Office, specifically excel.
  • Excellent verbal and written communication skills.

Ability to work independently and collaboratively:

  • Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.

Additional requirements:

  • Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines.
  • Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects.