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Municipal Finance Officer

2 months ago

Westwood, Massachusetts, United States Town of Westwood Full time


The Town of Westwood is in search of a meticulous and reliable Senior Accounting Specialist to enhance the functionality of the Accounting Department.

The preferred candidate will demonstrate exceptional analytical abilities, effective time-management skills, and a professional attitude, contributing positively to the Finance team.


Key Responsibilities Include:


Overseeing the comprehensive Accounts Payable process, which involves the examination and data entry of all departmental bill schedules, ensuring adherence to accounting standards.

Supervising the Accounts Payable operations by managing the activities of approximately 20 municipal and educational Accounts Payable personnel.

Providing training and guidance to staff across municipal and educational departments on all aspects of the Accounts Payable workflow.

Ensuring the execution of accounting and bookkeeping tasks related to Accounts Payable, including compliance with local and state regulations, confirming the availability of Town budget resources, and maintaining information accuracy.

Engaging with departments to clarify inquiries and resolve discrepancies.

Preparing and reconciling schedules for grants, special revenue, and capital project funds; collaborating with departments to guarantee precision.

Schedules must be compiled accurately and punctually.
Maintaining the fixed asset schedule within the computer system, monitoring weekly warrants, and determining the necessary data for the fixed asset system.
Examining invoices and all bill schedules for correctness, fund availability, compliance with accounting protocols, and proper authorization. Investigating and addressing inquiries from town departments and vendors regarding Accounts Payable matters.
Posting Accounts Payable transactions to the General Ledger and performing account verification, balancing, and reconciliation. Executing and submitting electronic check reconciliation transmittals to the financial institution.

Generating and distributing monthly account statements to town departments along with departmental reports that include budget status, receivables, special revenue, and grant activities.

Collaborating with departments to rectify discrepancies and inaccuracies.

Qualifications and Experience:

An Associate's degree in business, accounting, or a related discipline; a Bachelor's degree is preferred; a minimum of three years of progressively responsible experience in accounting; experience in a municipal environment is advantageous; or any equivalent combination of education and experience.

Requires a solid understanding of municipal accounting and financial regulations. Must possess the ability to maintain precise and detailed financial records while closely monitoring activities. Strong leadership skills are essential to foster cooperation among decentralized accounts.

Salary and Benefits:
This is a full-time, 37-hour per week union position with a competitive salary range of $41.89 per hour across eight steps. The Town of Westwood offers a comprehensive benefits package.

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